SNV Executive Administration Officer Jobs in Uganda
Roles and responsibilities
Administration Support
The job holder is expected to give administrative support to Country Director and Country Management Team.
The job holder will work very closely with the Country Director to ease the administrative workload.
The job holder will also be required to gather, analyse and report relevant (Financial, HR & Operations) data and provide input for the CD and CMT for action.
Project Management Support
The employee will be expected to give administrative support, coordination of project reviews, reporting, monitoring, donor reporting and annual and Mid-Year Reporting.
Meetings and Events Management
The employee should be able to organize and co-ordinate high level meetings (e.g. strategic workshops, events) of the assigned department or project team, take care of housekeeping affairs, and take and distribute minutes on time.
Organise and manage appointments of the assigned manager and liaise with Logistics to facilitate planning and implementation of activities.
Assist in the coordination and compilation of monthly and quarterly staff and team planning and provide the link to admin/finance and logistics as needed.
Manage the Country Director’s diary and engagements.
Communications and Office Management
Ensure timely communication of key internal and external communication in liaison with management and Communications department.
Ensure usage of up-to-date communication templates in liaison with communications department.
Receive and dispatch incoming calls/e-mails and make outgoing calls/mails and give answers to basic questions, based on the communication guidelines, SNV house style and agreements with manager.
Support content development for external communications.
Filing and Archiving
Control, distribute and file documents for country office and maintain a filing system, in line with archiving procedures.
Control of key country office documents.
Administrative Duties
Gather relevant Financial, HR & Operations data and provide input to the Country Director.
Qualifications & Requirements
A Bachelor’s Degree in the field of Business Administration, Communications, Public Relations, or and any other relevant field.
Minimum four (4) years relevant work experience, ideally in mass communications, public relations or busy project support unit/office.
Ability to work without supervision.
Excellent written and verbal communication skills in English.
Excellent administration skills, able to organise own work and make follow-up on tasks as required.
Ability to follow required procedures and guidelines.
Ability to give good attention to detail.
Flexible, dynamic, excellent interpersonal skills.
Able to relate effectively with a wide range of people and cultures.
Proficient computer skills – Word, Excel, PowerPoint and Outlook.
How to Apply
For more information and job application details, see; SNV Executive Administration Officer Jobs in Uganda
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