Finance and Administrative Assistant at International Labour Organization (ILO), Dar es Salaam , Uganda

Deadline: 04 October 2022

The International Labour Organization (ILO) is currently seeking applications from the eligible applicants for the post of Finance and Administrative Assistant in Dar es Salaam, Uganda.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Key Job Responsibilities

The Finance and Administrative Assistant will perform the following functions-

• Perform a range of specialised finance support functions and services for operational and payment-related work of the Office, including initiating and processing financial transactions in the enterprise resource planning (ERP) system and verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
• Monitor expenditure and budget allocations, updating information on project accounts and informing supervisor when funds need to be replenished.
• Maintain and update project spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports, and extract and compile financial data and present information on the status of financial resources of the project to support analysis, budget revisions, and reporting needs.
• Respond to requests for general information and routine queries on status of payments and other budgetary issues.
• Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.
• Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
• Undertake and complete a range of administrative and operational support services. Contribute to the smooth and efficient functioning of the work project team by evaluating requirements, organizing and carrying out work assignments accordingly and proposing improvements to work processes.
• Arrange for the local procurement, maintenance and safekeeping of equipment, furniture, vehicles and supplies for the office and its projects, as well as the maintenance and security of office premises.

Eligibility Criteria

Applicants must have:

• Completion of secondary school education, supplemented by a formal training in an area related to accounting and/or finance, general administration and office support.
• At least 5 year’s of progressively responsible financial and administrative work, and some training in an administrative field.
• Experience in donor funded projects and with the UN system or an International NGO and in addition experience of working with an enterprise resource planning (ERP) system is an advantage.
• Excellent command of English and good working knowledge of another language of the duty station.

How to Apply

Applicants must submit applications through online process.

For more information, visit ILO.