Finance & Admin Assistant at ILO, Jakarta, Indonesia

Deadline: 7 July 2023

The International Labour Organization (ILO) is currently seeking applications from the eligible applicants for the post of Finance & Admin Assistant in Jakarta, Indonesia. The duration of this post is 12 months.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Key Job Responsibilities

The Finance & Admin Assistant will perform the following functions:

• Provide financial and administrative support to activities undertaken by the National Project Coordinator and other implementing partners, prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports.
• Draft correspondence, meeting minutes, memoranda and reports on financial and administrative matters in accordance with standard office procedures.
• Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc. and provide logistics arrangements for conferences, seminars, workshops and meetings
• Assist the National Project Coordinator in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
• Maintain an overview of the financial situation of the project to ensure that timely administrative support is provided in general and particular areas.
• Prepare and modify budget code and budget data such as budget proposals, budget revision, and re-purchasing.
• Assist the National Project Coordinator in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations.
• Prepare administrative and finance-related briefing materials for the Programme Manager for reporting purposes and meetings with donors.

Eligibility Criteria

• Completion of secondary school education and some training in administration and finance.
• Minimum 5 year’s progressively responsible administrative work, and some training in an administrative field.
• Proven experience of supporting implementation of technical cooperation projects and working effectively with government bodies and other social partners in charge of policy making and with development partners would be an asset.
• Previous working experience in the UN with a similar function would be an asset.
• Excellent English and Bahasa Indonesia.

 How to Apply

Applicants must submit applications through online process.

For more information, visit ILO.