ALIMA Country Pharmacy Manager Jobs in Nigeria
The humanitarian crisis in Nigeria’s northeast and the Lake Chad region is one of the most severe ongoing crises in the world, now entering in its ninth year and shows no sign of abating. In 2018, at least 7.7 million people are in need of humanitarian assistance in the worst affected states of Borno, Adamawa and Yobe, while more than 1.6 million people remained internally displaced in these three states in November 2017.
86% of internally displaced persons (IDPs) do not believe that the current context allows for a safe and dignified return, and nearly 1 in 4 IDPs have expressed their intent to settle in their current place of displacement instead of returning (OCHA HRP 2018).
An estimated 440,000 children under the age of 5 are malnourished across the 3 most-affected States (HRP, February 2018), while 47% of them are in Borno State (207,521 SAM children, HPC Nutrition Figures, November 2017). Furthermore, The Nigerian Cadre Harmonisé (November 2017) states that in Borno State alone 1,575,414 individuals were facing critical food insecurity. The Maiduguri Metropolitan Center (MC) and Jere Local Government Authority (LGA) are still categorized as “in food crisis” by the IPC (Integrated Food Security Phase Classification).
Missions
The Country Pharmacy Manager is responsible for analysing the need for medicines and medical equipment, and ensuring the quality of the products used and their availability in the field.
Ensure proper management of medicines throughout the mission
Bridging our activities with medicines issues in relation to national pharmacy policies
Reinforce capacity Strengthen skills of the HR of our pharmacies as well as those of the supported health structures
Main Activities
General supervision of pharmacies Country
Provide technical support in the organisation of distribution units (project stock) and consumption units: layout of premises, storage and classification of products, storage conditions, hygiene, etc.
Implement and supervise the appropriate use of pharmacy management and monitoring tools (stock sheets, order sheets, Saga stock, Saga stock reporting, etc.).
Ensure regular monitoring, completion/filling and emergency trunks/kits according the emergency response strategy of the mission.
Ensure that the cold chain is maintained in accordance with ALIMA standards.
Ensure monthly monitoring of stock status (risk of shortage, shortage, overstock, dormant stock, products close to expiry, inventory discrepancies) and provide feedback of monthly pharmacy reports to the medical coordination
Travel regularly to projects to provide support to the medical department on all the issues related to pharmacy.
Managing the supply of medicines and equipment
Ensure the existence and proper functioning of a supply circuit for medicines and medical equipment from the supply centre to dispensation to the patient.
Draw up internal medical orders: both in terms of periodicity (considering geographical, security, operational and financial constraints) and needs (based on average monthly consumption analysed with stock rotations and epidemiological factors).
Define the medication circuit in accordance with the requirements of the donors.
Ensure a clear and coherent circuit/distribution system between the different units (distribution/consumption), including the assignment of responsibilities among the staff involved.
Encourage communication and information sharing on project stocks, pharmacy management and activity monitoring.
Collect and record all data and indicators for the mission reports (monthly, quarterly, annual).
Monitor current and theoretical consumption (according to the Saga stock) and in the elaboration, consolidation, planning and follow-up of international medical orders, including the budgeting part with finance and logistics, as well as to take the necessary measures in case of delays in delivery, risks of stock-outs, etc.
Prepare applications for import authorization (for products requiring one) and supervises the obtaining of authorization from national authorities and assists logistics, if necessary, in the customs clearance procedures for medical orders.
Ensure that the final version of the orders is transmitted to the fields (deadlines, quantities, etc.).
Follow up on orders in progress (reception, backorders).
Management of distribution units (project pharmacies)
Ensure correct storage and identification of items according to ALIMA standards.
Ensures the correct use of the stock cards (entry/exit/inventory/signature at each line etc.).
Supervise and/or participate in regular (quarterly/before end of lease contracts/and always before order picking) comprehensive and mandatory physical inventories.
Prepare a stocktaking report (with an initialled and archived copy) after completion and take advantage of it to value the stock.
Ensure that the following are kept up to date
the register of psychotropic drugs and narcotics
the register of expired products
Track monthly donations, loans and repayments of proceeds between projects or to third parties.
Ensure the follow-up of the expiry dates of items, the state of completion and the rotation of emergency trunks, first aid kits and pharmacies in the offices and/or expat houses according to the respective pre-established periodicity.
Country support
Stay properly informed about national import regulations and any possible changes in procedures.
Be aware of national standards for the destruction of perishable medical items and to advocate for the adequacy of international standards.
Communicate regularly with logistics, administration and finance on medical supplies.
Implement the information, validation and reporting circuit within the medical supply chain in conjunction with the Medical and Logistics Department.
Set up regular meetings to improve communication and the information sharing that is essential for operations.
Report to the Medical Coordination (at least monthly and whenever considered necessary) the situation of the pharmacy: state of location, expiry of medicines, consumption, prevention of stock shortages, etc. by means of the monthly pharmacy report
Capacity building and team building
Define, with the help of the direct managers of the people concerned, the training needs of the teams involved in the management of the pharmacy, in line with the objectives of the project.
Provide continuous pharma training for supply chain and stock management to project Health Unit staff on the ALIMA Pharma SOP’s and GDPs
Assists in the assessment of the technical and managerial capacities of staff involved in the management of pharmacies.
Provide support supervision to pharmacy technicians and dispensers to ensure proper management and reporting of medical drugs and supplies.
Provide technical guidance to pharmacy officers to assess staff needs, identify gaps, and adapt plans/activities.
Experience and Skills
Training :
Degree in pharmaceutical sciences
Experiences :
At least 2 years’ experience in a similar position
Experience in a medical humanitarian context
Experience in team management and leadership
Skills and Quality
Analytic and organisational skills
Critical sense and strength of proposal
Rigour
Autonomy and curiosity
Flexibility and stress management
Strong listening and empathy skills
Ability to work in teams in multicultural contexts
How to Apply
For more information and job application details, see; ALIMA Country Pharmacy Manager Jobs in Nigeria
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