UNON Finance and Budget Assistant – Temporary Jobs in Kenya
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP), UN Resident Coordination System (RCS) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services.
This position is located in the Financial Reporting Unit of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS).
Under the direct supervision of the Section or Unit Chief, the incumbents may perform the following duties:
Responsibilities
Budgeting:
Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
Assist with the data extract for and preparation of various reports to management;
Assist in monitoring budget implementation and performance;
Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Accounting:
Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations;
Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices;
Assist in the review and analysis of various accounting data;
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor;
Process accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor;
Assist in the analysis of open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system and initiate corrective action;
Perform reconciliation of general and subledger accounts and clears suspense accounts.
General:
Receive and distribute various documents received in the unit/section.
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
Assist with data extraction and analysis and preparation of regular and ad hoc reports.
Perform duties as backup for other team members when required.
Supervise junior member of staff and interns.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties as assigned.
Competencies
Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter.
Client Orientation: Considers all those to whom services are provided as “clients’ and seeks to see things for their point of view; Identifies clients’ needs and matches appropriate solutions; Keeps client informed of progress or setbacks,
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Completion of High school diploma is required.
Additional qualification in finance, administration, project management is desirable.
Job – Specific Qualification
A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.
Work Experience
A minimum of five (5) years of progressively work experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with data analysis and reconciliation of financial data from two or more sources using Ms excel or similar tools is desirable.
Working experience with Budgets, Accounts Payable, Accounts Receivable or Treasury functions is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
How to Apply
For more information and job application details, see; UNON Finance and Budget Assistant – Temporary Jobs in Kenya
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