Sep 22, United Nations Support Office in Somalia Logistics Assistant – Temporary Jobs in Kenya

Org. Setting and Reporting

This position is in the Mission Support Center (MSC) of the United Nations Support Office in Somalia (UNSOS) and is based in Mogadishu. The incumbent will report to the Chief, Somali Security Forces (SSF) Support Unit.

Responsibilities

Within delegated authority, the Logistics Assistant will be responsible for the following duties:

Logistics

• Supports more senior staff with respect to all aspects of major service contracts.

• Prepares requisitions/raises service entry sheets or other required actions in UMOJA.

• Provides updates of requisition status on a regular basis.

• Reviews cost estimates for input into budget formulation.

• Monitors budget estimates and reports on funding allocations.

• Maintains, updates, and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery, and invoice actions. This includes coordinating on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes.

• Assists with the preparation of presentations on Contracts for LCC related procurement action.

• Prepares routine office correspondence.

Supply/Transport/Movements

• Monitors and reports on implementation of logistics plans, including movement and delivery of assets, completion of project functions and status of contract amendments as required.

• Manages and maintains records of the procurement thresholds set for each contract.

• Maintains supporting files, database, and monitors reports.

• Establishes and maintains relevant reference library.

• Initiates requisitions when required, records deliveries, progressive funding, and expenditures, liaises, with different departments on receipts and associated actions.

• Coordinates consumables and spare parts consumption rates and usage patterns.

• Controls and manages supply related items requisitioning and delivery.

• Records contract actions and monitors activity.

General

• Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures.

• Performs other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Education

High school diploma or equivalent is required.

Work Experience

At least five (5) years of progressively responsible experience of practical logistics operations or related area is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Logistics Assistant – Temporary Jobs in Kenya

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