Reach Out Mbuya Executive Assistant Jobs in Uganda
Job summary
To provide secretarial and administrative support to the Executive Director’s office
Responsibilities and duties
Maintain a diary for the Executive Director (ED) for meetings, workshops, visitors, business trips and other engagements.
Make travel arrangements, and prepare requests for travel reimbursements for the ED.
Ensure that routine correspondences to be issued from the ED’s Office are done, sort and forward in-coming and out-going mails.
Type correspondence and other documents for the ED Establish and maintain a proper filing system.
Arrange for meetings and take minutes of SMT & Board of Directors meetings.
Provide logistical support and welfare services to the ED’s office and to the Board of Directors.
Control office stationery, office equipment and sundry cash issued to the ED’s Office.
Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
Ensure health, safety, and security in your area of operation, as you promote the vision, mission and values and the values of Reach Out Mbuya.
Any other duties assigned by the immediate supervisor.
Qualifications, Skills and Experience
A Bachelor’s degree in Administration,
Need to be advanced in oral and written communication as well as organizational skills
3 years of administrative experience
Minimum 2 years of relevant experience, preferably serving an executive role.
Good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
Proven ability to work in a multicultural team
Strong sense of initiative
Attention to detail and ability to execute duties with accuracy
Flexibility
Good organizational skills
Proven ability to work under time pressure, good stress management
Ability to communicate clearly and with confidence, both orally and in written form
Networking skills to support the section in developing contacts
How to Apply
For more information and job application details, see; Reach Out Mbuya Executive Assistant Jobs in Uganda
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