Reach Out Mbuya Administrative Assistant Jobs in Uganda
Job summary
The Administrative Assistant works to portray a professional image of Reach Out Mbuya to all visitors by receiving visitors and performing clerical functions of the organization in line with ROM rules and regulations.
The Administrative Assistant works under the direction of the Administrative Officer to provide day-to-day administrative assistance to the ROM team. S/he will help with a variety of administrative, coordination, logistical and information management functions of the program.
Responsibilities and duties
Maintain the office in a clean and tidy manner, attend to walk-in visitors, and notify pertinent members of staff.
Attend to project visitors, and incoming communications (telephone calls, letters, email, etc.) and ensure they are reliably passed on to the appropriate person(s).
Maintain visitor’s registry book and direct visitors to the respective offices
Provide requested information, take messages, or re-direct inquiries to appropriate offices.
Maintain a databank of contact addresses of all associates (partners, stakeholders, donors,)
File and keep up-to-date records of correspondences
Maintain a consistent stock of organizational brochures and other IEC materials and a routine form for distribution
Assists in the orientation of new staff, interns, visitors, and consultants by providing them with the necessary documents and materials for orientation.
Contribute and support program related utility management and reporting including but not limited to subscriptions (email, internet), office supplies, photocopier, and other machinery services.
Support compilation, submission and tracking of requisitions for monthly data, staff supplies, payment requests and other logistical requirements.
Provide secretarial assistance while also ensuring appropriate use of program administration templates /forms are replenished and updated.
Contribute to maintenance and regular updates of the asset listings.
Support administrative arrangements for the program events, meetings, workshops
Support staff to follow up logistical arrangements, bookings for conferences, venue, accommodation, and other logistical supplies for events.
Support in arranging program team appointments and maintaining mailing lists, directory, and activity calendar and facilitate follow-up on deadlines.
Provide support in carrying out and developing where necessary, administrative systems, logistics and records management.
Ensure good maintenance of assets and equipment records.
Maintain and keep tidy and clean conditions of office environment, furniture and machines.
Qualifications, Skills and Experience
University degree in Business Administration, Secretarial Studies, or related area of study
At least 3 years’ relevant work experience, with administrative tasks
Strong oral and written communication skills
Strong organizational, interpersonal skills
Work experience in administrative support of a development program is an advantage.
Demonstrated ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
Fluency in English is required
Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
Must be able to work independently while being a strong team player.
How to Apply
For more information and job application details, see; Reach Out Mbuya Administrative Assistant Jobs in Uganda
Find jobs in Uganda. Jobs – Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily – click here!
