Medair Finance Manager Jobs in South Sudan
Role & Responsibilities
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Finance Manager oversees the financial activities of the programme.
Overseeing the financial activities of the programme, the Finance Manager carries out the various accounting functions required in order to provide accurate and timely information to donors, HQ, field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively as well as managing the finance team, providing coaching and training as required.
Project Overview
Multi-sectoral relief programme in South Sudan including provision of Health, Nutrition, WASH, Psychosocial support, and NFI/emergency shelter services across fixed and emergency response locations.
Key Activity Areas
Financial Management
Manage the day-to-day accounting functions of the programme including, but not limited to:
Reconciling / verifying bank and cash amounts on a weekly basis.
Ensuring payments are made in a timely fashion, as well as in line with Medair policies and procedures.
Ensure prompt entry of all transactions for the programme into Field Connect, reviewing all transactions on a monthly basis
Compiling the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
Supporting field bases in financial matters, as required.
Monitoring project spending on an on-going (monthly) basis, and provide feedback to project teams, and senior management as required.
Ensure that Medair Finance Procedures are followed in all Country Programme’s offices as part of internal control monitoring.
Work with Budget holders, senior management and HQ staff in the preparation and development of budgets for projects and shared costs.
Support the preparation of donor budgets and financial reports within the required time frame
Allocate cost’s to donors in line with contracts and donor regulations.
Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, HQ or other bodies.
Support internal and external HQ financial audits as required.
Administration
Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
Support the HQ Finance Programmes Officer (FPO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.
Staff management
Manage and oversee the programme finance staff including recruitment, day-to-day management, staff development and training, appraisal, etc. Provide functional supervision to field Finance Officers.
Communication
Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.
Security
Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
Conduct regular internal audits and report immediately any possible fraud or theft
Quality Management
Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
Delegated Responsibilities
Management and oversight of cash and bank payments, ensuring the control of cash flow and the accuracy of all supporting documentation
Accurate and timely recording of all in-country financial transactions
Preparation of South Sudan Annual Accounts and coordinate audit of the accounts
Financial input for project budgets, donor proposals and reports in collaboration with field management and HQ
Legal compliance of Medair’s in-country financial activities in accordance with Medair, donor, national and international requirements
Line management of finance staff, including recruitment, performance monitoring, disciplinary action, etc.
Implementation and improvement of finance systems and policies
Team Spiritual Life
Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
Encouraged to join and contribute to Medair’s international prayer network.
Qualifications
Certified Public Accountant (CPA) completed.
Strong working knowledge of English (spoken and written).
Experience
Relevant professional experience in a financial position for at least three years.
Experience in a financial supervisory position
Computer literate with good working knowledge of Microsoft Excel, Word and Outlook
Strong Christian commitment
Enthusiastic with a ‘can-do’ attitude4
Compassionate, self-motivated, energetic, autonomous
Able to work under pressure and manage personal stress levels
Strong organisational skills and the capacity to analyse and prioritise needs
Able to take the initiative in project decisions
Good document writing skills
Able to cope with basic living conditions in the field and during field trips
How to Apply
For more information and job application details, see; Medair Finance Manager Jobs in South Sudan
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