Alliance for a Green Revolution in Africa Support Coordinator Jobs in Kenya
The Position
The Support Coordinator will be responsible for providing appropriate support to assigned Vice Presidents/Chiefs, Directors, and Heads of Units within assigned AGRA divisions to ensure prioritization and smooth flow of activities in the areas of procurement, administration, finance, compliance related issues, and processes related to grant making.
Key Duties and Responsibilities:
Oversee a comprehensive range of administrative responsibilities, including calendar management, travel arrangements, local transport management, invoice processing, and providing support and training to staff on AGRA’s administrative systems and processes.
Oversee all arrangements, including outside logistics related to conferences and workshops within the function.
Oversee the entire process of Meetings including budget preparation and approval, drafting meeting memos, aligning with finance on funding sources, procuring services, managing funds transfers and DSA payments, processing payments for goods and services, reconciling payments, and following up on proof of payment and vendor issues.
Initiating procurement, identifying funding sources, raising requisitions, and following up on approvals.
Processing payments, reviewing reimbursable invoices and validating supporting documents
Onboarding consultants on AGRA processes and aligning consultancy milestones with payment disbursements.
Initiating contract amendments – drafting the amendment memos and justification for submission to procurement.
Provide comprehensive financial oversight by assisting technical officers in reviewing financial reports against narrative and Monitoring and Evaluation reports, review financial reports on AMIS (Management Information Systems) and Oracle.
Maintaining a shared spreadsheet to track program administrative expenses.
Obtaining and analyzing the Budget vs. Actual (BVA) report to interrogate expenditures and resolve any unposted or mis-posted expenses prior to management review.
Coordinate various events by collaborating with communication teams for promotion, monitoring progress, evaluating participants, organizing high-profile meetings, and overseeing logistics to ensure successful event delivery through meticulous attention to detail and proactive communication.
Assist coordinators by acting as a pseudo administrative assistant to grantees, managing budgets, organizing meetings, and providing administrative support to consultants; track and report quarterly expenditures for grantees on AMIS.
General Communication and Liaison: Relay, respond to, and reroute general requests for information and electronic communication, facilitating liaison with other AGRA offices and representatives from other institutions as necessary.
Key Qualifications and Experience required:
Essential
Bachelor’s degree in business, Management, Public Administration, Communication or any related area.
Desirable
Project Management certification would be an added advantage.
Proficiency in Microsoft Office Suite and familiarity with project management tools
Proven track record of supporting multiple executives simultaneously
Strong understanding of corporate operations and executive-level communication
How to Apply
For more information and job application details, see; Alliance for a Green Revolution in Africa Support Coordinator Jobs in Kenya
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