Sep 13, ZOA Partnership Support Coordinator Jobs in Uganda

Your challenge

The Partnership Support Coordinator will work with the operations team under the direction of the MoO/FM, the Partner Support Coordinator will work closely with Partners to ensure exhaustive financial reporting in compliance with donor and ZOA policies and procedures.

Your Main Tasks and Responsibilities

Subgrant Management

Manage partner relations with various project partners in (Acholi region and West Nile), including

Responsible for inductions for new finance staff on the field locations, and continuous training on partnership support.

Work independently to support the process of sub granting, including:

Review of Partner Pre-award assessment as per ZOA Subaward procedures.

Provide technical input in the preparation of Partner agreements to ensure that agreements are in compliance with donor requirements

Review of partner budgets

Review for the preparation of the supporting document matrix.

Review during the financial reporting phase, follow up on issues and find solutions.

Provide support on payment procedures and alternatives.

Attend partner kick off and close out meetings.

Monitor timely submission of partner financial reports and payment requests and provide information to Finance Manager on submissions and delays.

Ensure Partner balances UpToDate and accurate as a monitoring tool for wider use and provide monthly reports to Finance Manager using this tool. Provide financial review for partner payments in line with the AAM financial review authority.

Ensure the ZOA team follows partnership compliance processes and guidelines, and are issuing, managing and monitoring sub-awards in accordance with sub-grant regulations.

Provide leadership on changes and updates to the partnership compliance process as needed.

Participate in the design of sub-grant calls for proposals, including publication of the call as appropriate, and participation in review committee.

Provide leadership on implementation of the sub-granting process in accordance with sub-granting procedures, clearly defining and communicating steps for selecting, negotiating and awarding sub-grants.

Review due diligence documents and sub-award budgets for completeness, cost realism and eligibility, and compliance with sub-grant requirements; Select/develop the sub-grant agreement type; prepare the sub-grant agreement and modifications to sub-grants as required; Financially review sub-award payments and ensure sub-award tracking is up to date.

Approve sub-award financial close-outs, including ensuring that all requirements of the sub-award agreement have been met and that sub-award funds have been properly settled.

Your Profile

Identity

The candidate is expected to fully support the vision, mission and Christian values 0f ZOA (see https://www.zoa-international.com/corporate-identity)

Knowledge & Experience:

Degree in Accounting/Finance. Full/partial CPA, ACCA or equivalent professional association preferred.

8+years’ experience in grants and financial management and accounting and 3+year’s supervisory experience.

Strong knowledge and experience in donor regulations and managing sub grants, especially under EU, ECHO and USAID grants.

Skills:

Strong management Skills, Technical & Supervisory Skills and experience required.

Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.

Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members is required.

Experience in subgrant design, negotiation, and administration is required.

Adequate understanding of donor rules and regulations is required.

International NGO/PVO experience required.

Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.

Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.

Excellent oral and written English skills.

How to Apply

For more information and job application details, see; ZOA Partnership Support Coordinator Jobs in Uganda

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