Sep 13, UNDP Project Associate Jobs in Ethiopia

Job Purpose and Organizational Context

Africa is the most vulnerable continent to disasters. Recurrent disasters across the continent have caused persistent deterioration of livelihoods, pushing people deeper into poverty and food insecurity, and undermining their resilience to future shocks and stresses, with varying impacts on different social groups such as women, children, persons with disabilities and other vulnerable groups.

In this context, the regional project, “Strengthening capacities for disaster risk reduction and adaptation for Resilience in the Sahel Region: fostering risk-informed solutions for sustainable development” (Sahel Resilience Project) (2019-2025), funded by the Government of Sweden, is implemented by United Nations Development Programme (UNDP) in partnership with the African Union Commission (AUC), ECOWAS and other regional institutions (LCBC, CILSS/AGRHYMET), academia (PERIPERI U) as well as other United Nations Agencies (UN-Habitat, UN Women and UNDRR) with the objective of building capacities of regional institutions and national governments in the Western Sahel, including the Lake Chad Basin (Mali, Mauritania, Senegal, Burkina Faso, Chad, Niger and Nigeria) in the institutionalization of risk-informed development planning, programming and investment for gender- responsive resilience building.

With the expanded scope of engagement with the AUC’s Disaster Risk Reduction (DRR) Unit, emanating from the Multi-hazard Early Warning Systems and Early Action (AMHEWAS) framework and other continental initiatives developed through the Project namely the Africa Urban Resilience Programme (AURP) and the COVID-19 Recovery Framework and its operational plan, the DRR Unit would require additional human resources for effective project coordination and administration, during the Phase 2 of the Project.

Such support is critical for the attainment of the project’s results, coordination of relevant stakeholders within AUC, with Regional Economic Communities (RECs) and Member States (MSs) as well as with UNDP project team. This also will help sustain the momentum generated in Phase 1 and facilitate sustainability and ownership of the project results.

Therefore, under the auspices of the Sahel Resilience Project, it is envisaged to recruit a Project Associate who will augment the capacity of the AUC for the effective implementation of the Project.

Scope of work

The Project Associate will support the DRR Unit, of the Department for Agriculture, Rural Development, Blue Economy and Sustainable Environment (DARBE) of the African Union Commission and shall be responsible for providing operational oversight (administrative and financial) as well as monitoring and reporting support to the Project at the continental level, to relevant RECs and MSs, in the effective implementation of the Project and to ensure scaling up of the Project to AU-wide efforts.

In doing so, s/he will act as a liaison between the AUC DRR Unit and the relevant UNDP teams, especially the Sahel Resilience Project team.

Duties and Responsibilities

The Project Associate’s scope of work will include, but will not be limited to

the following responsibilities:

Administrative support: This involves maintaining files and filing systems while safeguarding confidential documents; providing timely and quality administrative and logistical support to project activities.

Procurement support: This includes purchase of office supplies and equipment; periodic inventory of equipment and goods to ensure accurate record keeping in the appropriate registers.

Logistic support for meetings, workshops and other project related events as well as day-to-day transportation and mission travel requirements/arrangements. This includes preparatory communications with stakeholders; 2) dissemination of invitations; 3) coordination with event contacts; 4) pre-event communication with guests; 5) provision of on-site logistical support; and 6) post-event communication with participants.

Development of project administrative materials, including 1) event notification forms and checklists; 2) event and activity calendars; and 3) guest and participant lists; 4) assists in monitoring the progress of project consultants to ensure compliance with deadlines stipulated in applicable terms of reference and requests for quotations/proposals.

Financial reports and resource mobilization: this includes managing project budgets and monitoring expenditures against established allocations, ensuring consistency and timeliness of delivery. This also involves support for financial resource planning for projects, including preparation of reports containing financial situation analysis; preparation and monitoring of budgets; regular analysis and reporting on budget approvals and execution status.

Cash liquidity and reimbursement. This includes processing documents for cash advances, liquidation and reimbursements in a timely manner, for submission to project managers; certifying expenditures for payment approval and monitor/control budget expenditures and approved allocations.

Internal expenditure control system. This includes budgetary controls and timely corrective action on unaccounted vouchers, vouchers with budgetary control errors, correspondence exceptions and unapproved vouchers.

Required Skills and Experience

Education:

Secondary education is required, OR

University Degree in Business Administration, Public Administration, Economics, Social Sciences, or related field, preferably with specialization in finance, account, resource management, project management would be given due consideration.

Experience:

A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) in providing administrative and financial management support to projects and programmes in private or public sector companies, United Nations organizations and international organizations is required.

Language

Fluency in English (oral and written) is required, working knowledge of any of the AU official languages is an asset.

How to Apply

For more information and job application details, see; UNDP Project Associate Jobs in Ethiopia

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