International Organization for Migration Logistics and Facility Management Officer Jobs in South Sudan
Context:
Under the overall supervision of the Chief of Mission (COM), direct supervision of the Head of Supply Chain, and administrative supervision of the Head of Resource Management Unit, the
Logistics and Facility Management Officer will work closely with the Procurement and Logistics Officers in Juba and will be accountable and responsible to ensure the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the mission.
Core Functions / Responsibilities:
Manage logistical activities in Juba and provide logistical support to the field offices including shipments and convoy handling, logistical support for programs and humanitarian hubs, staff guest houses management, property and assets control for hubs and staff guest houses, fleet service/maintenance and Common Transport Services (CTS), administration.
Take responsibility for all planning, implementation and monitoring related to logistical needs of the mission.
Follow up and liaise with procurement unit on all facility-related tasks, keeping management informed of estimated delivery times or any changes that may affect pre-determined delivery conditions; ensure all expected merchandise is received in accordance with Purchase Order (PO) specifications and that all goods are in good condition.
Coordinate repairs, regular and preventive maintenance, expansions and installation of infrastructure (both conventional and temporary) in close coordination with senior management. Recommend maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
Draft property lease contracts and rental agreements in coordination with procurement and Legal Department in HQs; ensure that finance unit is aware of contractual terms and conditions. Monitor owner’s/service providers compliance to contractual agreements and coordinate utility payments.
Coordinate CTS activities at mission level and ensure proper tracking and timely reporting of CTS activities.
Oversee the management of the IOM workshop and the team.
Supervise the fleet management team, ensuring the proper upkeep of the fleet administratively and operationally, including general maintenance and preventive maintenance programs, maintenance of quality and safety standards, fleet planning and operations, and coordinate fleet operations in accordance to the procedures and normative guidelines set by the Policy on the Use of IOM Vehicle.
Manage IOM staff guest houses booking systems in Juba, including managing booking confirmation, cancellations, check in/out process and initiating all relevant necessary communication to the staff in this regard in a timely manner. Also ensure integrity and accuracy of the booking system.
Ensure proper cost recovery tracking of IOM guest houses residents and regularly coordinate with Resource Management Unit (RMU) for recovery and timely posting in IOM financial system. Also, regularly assess residents needs in the IOM staff guest houses, and draft proposals to meet these needs.
Ensure the IOM Offices and Staff Guest House in Juba have adequately functioning facilities and are in fully operational at all times. This also includes monitoring of the facilities related issues and bringing those to the attention of the senior management along with proposed solutions.
Assist Project Officers (Humanitarian Hubs) in drafting, coordinating and signing of Memorandum of Understanding (MoUs) with various humanitarian partners.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Certification in Procurement, Logistics or Supply Chain management is an advantage.
Experience
Progressive responsible experience in procurement and logistics operations;
Experience working in complex humanitarian operations, specifically meeting timelines; and,
Experience living and working in a conflict environment.
Skills
Knowledge of asset management processes and procedures;
Ability to supervise, direct, coach and mentor staff;
Excellent level of computer literacy and good knowledge of SAP/PRISM required;
Good knowledge of related logistical system/applications;
Motivational skills to solve/address day to day challenges;
Team player and can work in minimum supervision;
Has organizational and planning skills; and,
Has good communication and negotiation skills.
How to Apply
For more information and job application details, see; International Organization for Migration Logistics and Facility Management Officer Jobs in South Sudan
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