Senior Operations Assistant at ADB, Suva, Fiji

Deadline: 18 April 2023

Asian Development Bank (ADB) is currently seeking applications from eligible applicants for the post of Senior Operations Assistant in Suva, Fiji. The duration of this post is 3 years.

The ADB aims for an Asia and Pacific free from poverty.

Key Jobs Responsibilities

The Senior Operations Assistant will perform the following functions-

• Assists in arranging and administration of Board of Directors and ADB staff travel including processing through Concur travel system.
• Assists the team in efficient in coordinating activities and handling of day-to-day routine functions, and support the office’s finance, human resource and administrative operations
• Leads the arrangement of visas, work permits and other logistical requirements for staff and consultants.
• Assist in facilitating and recording mission clearance request for staff and consultants and informing relevant stakeholders.
• Reviews and edits the project processing documents, Recommendation of the President (RRP), TA papers, back-to-office report (BTORs), project completion reports (PCRs)/TCRs to ensure compliance with ADB’s Handbook of Styles and Usage.
• Assists in the administration of loan and TA projects, from the TA consultant selection process, and processing of claims, and preparation of TA Completion Report (TCR), including updating of information in eOps.
• Contributes to the preparation of Project Administration Memorandum (PAM) by gathering and consolidating data in the appendices, and preparing drafts of various sections, for example, project description/scope, project scope, loan allocation, procurement, loan covenants, etc.
• Prepares initial inputs of information and data of loan, grant and TA projects for eOps and other systems, including project description and scope, design and monitoring framework, and initial baseline projects for contract awards and disbursements.

Eligibility Criteria

Applicants must have:

• Bachelor’s degree preferably relevant to project management and administration.
• At least 5 years of relevant work experience; preferably with related experience in international agencies.
• Effective report writing and communication skills in English
• Ability to coordinate proper distribution of tasks among other administrative staff
• Ability to work with individuals from different cultural/national backgrounds
• Nationality of Fiji.

How to Apply

Applicants must submit their applications through online process.

For more information, visit ADB.