Project Administrative and Finance Support at FAO, Philippines

Deadline: 10 June 2023

Food and Agriculture Organization (FAO) is currently seeking applications from the eligible applicants for the post of Project Administrative and Finance Support in Philippines. The duration of this post is 12 months.

Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger.

Key Job Responsibilities

The Project Administrative and Finance Support will perform the following functions-

• Assist in project administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the project, and use these records as the basis for preparing quarterly and annual financial reports for submission to Donor, Government etc.
• Provide operational support in the conduct of project activities (e.g., symposiums, trainings, and input distributions, among others) by closely coordinating with relevant government, non-government counterparts, and target community-based organizations.
• In consultation with the Project Coordinator, prepare and finalize the project Procurement Plan during inception phase.
• Based on the approved Procurement Plan, raise purchase requisitions in GRMS and prepare/regularly update the project procurement, delivery and distribution schedule in consultation with Project Coordinator.
• Facilitate the preparation of travel requests of project staff, including consolidation, submission to and follow-up with the FAO Representation for approval.
• Provide guidance and training to new project support staff in utilizing FAO system-based tools (i.e., GRMS, FPMIS, etc.) that will be valuable for project operations management.
• Process payments in accordance with prescribed guidelines for disbursement of Outposted Petty Cash (OPC) and Operational Cash Advances (OCA)  as may be required.
• Maintain electronic and paper filing of relevant administrative and financial information.

Eligibility Criteria

Applicant must have:

• Candidate must have a University Degree in accountancy, business administration, management, or other related discipline relevant to the assignment.
• Candidate should have at 3 year’s experience in providing administrative and financial/logistical support to project implementation at the field level
• Nationality of Philippines.
• Working knowledge (level C) of English and Filipino.

How to Apply

Applicants must submit applications through online process.

For more information, visit FAO.