Deadline: 22 April 2023
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Programme Assistant in Geneva, Switzerland. The duration of this post is 1 year.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Job Responsibilities
The Programme Assistant will perform the following functions:
- Provide support and input to the Director and responsible officer on planning, resource allocation and human resources management across the full range of programmes and projects of the Department.
- Brief staff at all levels on budget, financial, administrative, HR- and other procedures and practices and monitor the correct use of the WHO Financial Rules and Regulations by staff in their implementation of funds.
- Provide administrative support to the operational planning and development of projects and work plans and assist the Director and/or Team(s) through the provision of targeted, seamless programmatic, financial and administrative support work along the life-circle of the project(s).
- Verify obligating documents, cross-checking relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed or as delegated; clearance of obligating documents, checking them for completeness, and following-up on missing elements, liquidating obligations and undertaking reconciliation as required.
- Verify expenditures to comply with work plans, financial rules and regulations and award agreements.
- Follow up actions on financial and budgetary matters, acting as admin approver within delegated authority, and coordinate the mid-term reviews and the end of year of biennium closure of accounts exercise for the Department.
- Screen and review various contractual materials, issuing PTAEO numbers, earmarking funds, and verifying and clearing payment requests; prepare appropriate draft contracts for individuals or service providers such as APW’s, and other contract modalities.
- Monitoring the staffing level of the Department, keeping track of all contract extensions and renewals, checking and ensuring that funds are available for the proposed contract and ensure that the renewal of contracts for staff are carried out in a timely fashion, maintaining and updating the Departmental HR plan accordingly.
Eligibility Criteria
Applicants must have:
- Completion of secondary school education or equivalent.
- Technical training courses in office and/or management related areas
- At least 8 years of relevant experience, preferably in an international or large-sized organization in a technical or administrative/finance unit.
- Sound knowledge of administrative/financial rules, regulations, procedures and practices.
- Experience in WHO and knowledge of its administrative rules and financial regulations is desirable.
- Expert knowledge of English.
- Intermediate knowledge of French
How to Apply
Applicants must submit their applications through online process.
For more information, visit WHO.
