Procurement Specialist, Shipping at WHO, Washington, D.C., United States

Deadline: 13 May 2023

World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Procurement Specialist, Shipping in Washington, D.C., United States. The duration of this post is 1 year.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Job Responsibilities

The Procurement Specialist, Shipping will perform the following functions:

• Provide technical support and advice on transportation issues, such as methods of shipment, packing requirements, routing and timing of shipments, handling of restricted, perishable or fragile items, export and import licenses, freight and insurance rates, and the movement of household effects;
• Ensure the establishment of good operational standards for the transport of shipments, mostly perishable and non-perishable products; verify the costs of assigned purchased orders for accuracy; maintain a strict call-up system to ensure timely action on procurement; review vendor acknowledgements for acceptance of all terms and conditions; bring exceptions to the attention of the responsible officer;
• Ensure the setup and use of systems to maintain reliable tracking and visibility on the movement of goods;
• Ensure on time dispatch information to recipient countries; monitor status of shipments with manufacturers and inform member countries and other parties;
• Coordinate closely with freight forwarders and vendors concerning the readiness and accuracy of documentation to be shared with the recipient countries, verifying whether consignments are being sent in their entirety or partially; trace lost or delayed shipments to ensure proof of deliveries is received in support of invoices;
• Administer complex and/or sensitive orders and/or contracts, which require special attention to ensure compliance with delivery terms or performance scheduled and other contract terms and conditions; review procurement documents for compliance with contract terms and authorizing the payment of suppliers, moving companies and freight forwarders invoices;

Eligibility Criteria

Applicants must have:

• Bachelor’s degree in business administration, procurement, purchasing, shipping or any other field related to the functions of the post, from a recognized university.
• 5 years of combined national and international experience with progressively more responsible experience in shipping and in the planning, administration and evaluation of related traffic or shipping activities in either the private or public sector.
• Very good knowledge of English or Spanish with a working knowledge of the other language.
• Knowledge of French and/or Portuguese would be an asset.

How to Apply

Applicants must submit their applications through online process.

For more information, visit WHO.