Personal Assistant to the Deputy Regional Director at United Nations Population Fund (UNFPA), Dakar, Senegal

Deadline: 21 April 2023

United Nations Population Fund (UNFPA) is currently seeking applications from the eligible applicants for the post of Personal Assistant to the Deputy Regional Director in Dakar, Senegal. The duration of this post is 1 year.

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

Key Job Responsibilities

The Personal Assistant to the Deputy Regional Director will perform the following functions-

• Ensure optimal communication flows between the Deputy Regional Director’s office and staff of the regional office and other Units (Cos and HQs) as well as external counterparts, through effective use of written, verbal and electronic communication;
• Log and route incoming documents from the DRD to the office staff foraction;review and ensure conformity to the Fund’s guideline and procedures of all outgoing correspondence and submit through the SA for the DRD’s signature;
• Draft non-substantive correspondence, takes dictations and types of correspondence, documents and reports ensuring that spelling, punctuation and format are correct; and in consultation with the — SA, respond to requests for information, which may be of a confidential nature, in a timely, discrete and accurate manner;
• In collaboration with the SA, research files, collect requested information and organize material to meet the DRD’s needs. This includes preparation of information and/or briefs summaries and background documentation required by the DRD for all official missions and special meetings;
• Assemble briefng and prepare power-points and other presentations including computer generated visuals such as graphs for the Directorate; undertake logistical administrative, and financial arrangements, in consultation with the office of the Regional Operations Manager, for meetings and workshops organized by the Directorate;
• Set up and monitor the WCARO’s filing system and follow-up system; organize and maintain the directorate filing system, and maintain up-to-date electronic mailing lists;
• Brief and train new Secretaries, give guidance to other secretaries on office procedures and coordinate the secretarial services of the office; distribute special assignments to the secretaries;
• Responsible for protocol matters, manage the DRD’s calendar and schedule of appointments and meetings, in collaboration with the SA; receive high-ranking visitors/officials; take minutes and/or notes, as required; and answer and screen calls with tact and discretion;

Eligibility Criteria

Applicants must have:

• University/College diploma or degree in Administration/Management/ or Social Science
• At least 5 years’ experience in research assistance;
• Previous experience in the UN and advantage, and knowledge of protocol; ▪ Strong interpersonal and organizational skills;
• Computer literacy-Word, Excel, Power-point, etc;
• Good knowledge of Atlas/PeopleSoft;
• Good writing and communication skills in English and French
• Fluency in English.
• Working knowledge of French and/or Portugese, an asset.

How to Apply

Applicants must submit their applications through online process.

For more information, visit UNFPA.