Operations Associate at UNICEF, Nairobi, Kenya

Deadline: 09 May 2023

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from eligible applicants for the post of Operations Associate in Nairobi, Kenya.

UNICEF works for a world in which every child has a fair chance in life.

Key Jobs Responsibilities

The Operations Associate will perform the following functions:

• Provision of Communications Support 
  • Manage correspondence, e-mails and telephone calls.
  • Follow up on established deadlines and ensure timely submissions by staff of reports, correspondence and other documents.
  • Attach necessary background information and maintain a follow-up system.
  • Maintain policy, confidential and general management files.
  • Check for completeness and conformity with organizational norms all correspondences for the signature of the Regional Director and both Deputy Regional Directors for approval.
  • Communicate sensitive information to higher level managers.
• Administrative Support
  • Maintain calendars and arrange meetings for the Regional Director and the Deputy Regional Directors.
  • Organize official travel for the Regional Director, the Deputy Regional Directors and the Executive Manager.
  • Coordinate with the Heads of Office prior to preparation of briefing materials for official trips or meetings.
  • Prepare documentation for signature by the Regional Director or Deputy Regional Directors reviewing for style, factual and grammatical accuracy.
  • In coordination with senior staff in the Regional Office, participate in all administrative arrangements for meetings, such as the Regional Management Team and other special events, workshops, seminars and special visitors by coordinating transportation, hotel accommodation, conference room reservation, background documents, and audio-visual equipment as required.

Eligibility Criteria

Applicants must have:

• Completion of secondary education and training for senior administrative and executive assistance.
• Completion of relevant university or technical level credit courses, for example in Public Relations, is an asset.
• Minimum 6 years of relevant administrative or clerical work experience is required.
• Previous experience working with Senior Officials is highly desirable, preferably with hands-on experience in a Front/Executive Office.
• Previous experience in the UN system would be desirable
• Experience organizing events (preferably including Heads of State/Government and Ministerial level)
• Experience dealing with confidential matters and politically sensitive issues
• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

How to Apply

Applicants must submit their applications through online process.

For more information, visit UNICEF.