Office Assistant at FAO, Rome, Italy

Deadline: 26 February 2023

Food and Agriculture Organization (FAO) is currently seeking applications from the eligible applicants for the post of Office Assistant in Rome, Italy. The duration of this post is 1 year.

Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger.

Key Job Responsibilities

The Office Assistant will perform the following functions-

• Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
• Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
• Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
• Set up and maintain office files and reference systems according to standard procedures.
• Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
• Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
• Assist with arranging travel: organize transport, logistics, accommodation and documents.
• Ensure availability of office supplies and appropriate maintenance of office equipment.
• Perform other duties as required.

Eligibility Criteria

Applicant must have:

• Secondary School Education.
• 2 year’s of relevant experience in office support work.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate  level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).
• Knowledge of the MS Office applications, Internet and office technology equipment.

How to Apply

Applicants must submit applications through online process.

For more information, visit FAO.