US Embassy in Kampala Contracts Management Specialist Jobs
Tasks & Deliverables
Carries out all duties according to the guidance and regulations found in the Overseas Financial Management Handbook (OFMH), the Peace Corps (PC) Manual, the PC Overseas Contracting Handbook and the PC fiscal coding handbooks.
Financial / Procurement:
May be designated as a Contracting Officer – (Assigned by the Chief Acquisition Officer) Only as specified with an individual warrant from the Chief Acquisition Officer after successful completion of the requisite Overseas Contract Officer Training.
Serves as Contracting Officer in accordance with Peace Corps Acquisition Policies and Procedures. Not to exceed 250,000 USDE for new leases and new personal services contracts (PSCs) entered into outside of the United States, with the exception of new leases requiring a Secure Embassy Construction and Counter terrorism Act of 1999 (SECCA) waiver, which will be limited to a threshold not to exceed 50,000 USDE; Not to exceed 150,000 USDE for procurements of supplies and/or services, entered into outside of the United States, except for construction contracts which will be limited to a threshold not to exceed 25,000 USDE; Not to exceed 10,000 USDE for all procurements entered into in the United States, but delivered or performed outside the United States.
Oversee the maintenance of contractor records and files, contract procurement
Develop and maintain good working relationships with local Directs the preparation and timely receipt of vendor payments ensuring that all financial matters are handled in accordance with established regulations and policies.
Ensure that contractual payments are made to external vendors in a timely manner and are compliant with agency policy, including proper documentation of, but not limited to agenda, participant list, fiscal coding, bona fide need and Maintain complete financial files and historical payments records in a manner that is compliant with agency regulation and USG regulations on record retention and destruction. Act as the primary person of contact for records related to this.
Draft and execute service contracts for vendors, Leases, Micro Purchase Forms (MPFs) and Purchase Orders ensuring that these contracts are properly documented and compliant with USG government, and agency policy.
Assists the HR Specialist in preparing PSC contracts and procedural memos and documentation of decisions taken ahead of contracting; in compliance with US Government and agency
Draft obligations for service contracts and completes fiscal documentation of service
Maintain and close-out of all external vendors and contract file
Maintain updated official logs for contracts and leases including those for offices and residences (including those for option year renewal notices).
Draft and execute purchase orders, MPFs and obligation documentation for contract procurements and other categories as needed.
Advertisement for contractor bids and application submission for PSC and
Drafts pre-contract actions for approval for some personal service contracts, especially short-term
Review draft Requests for Quotations (RFQs) prepared by other staff. Provide guidance to authors to ensure specific and complete description of Peace Corps needs. Provide guidance to authors to ensure compliance with procurement regulations. Obtain quotations in compliance with procurement regulations.
Draft and execute non-personal service contracts and leases (including office, training facilities and staff residences).
Drafts and executes contract amendments and option
Draft and execute lease agreements and maintain lease files for offices and
Prepare and send out requests for quotes, analyze bids/quotes.
Serve as a point of contact with Peace Corps Uganda vendors for venues and
Request and process vendor identifications for new vendors by submitting to PC/Washington
Conduct regular check-ins with contractors and staff in the beginning, during and at the end of contract execution (contract management)
Administrative and Volunteer Support:
Assist with UG-Admin
In coordination with post’s programming and training staff, provides effective administrative support on post’s programming and training activities.
Assists the DDMO in developing administrative manuals, handbooks, presentations, and procedural memos to document internal policies and procedures; and provides technical assistance and guidance to the staff on administrative policies, operations, and issues.
Responsible for the maintenance, organization and update of all administrative hardcopy & e-files including vendor records, contracts, leases, financial documentation and personnel files.
Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
Education:
Bachelor’s Degree in Business Administration, Procurement, Management or related field
Experience:
The candidate must have at least three (3) years of practical experience in acquisition/ procurement.
Languages:
Excellent written and verbal communication skills in Level 4 Proficiency.
Skills and abilities:
Excellent computer Knowledge of Microsoft Office, financial software and internet is a must.
Previous experience in a fast-paced work environment.
Excellent interpersonal, organizational and time management skills.
The person must feel comfortable working collaboratively with colleagues from multicultural backgrounds.
Must be legally able to work in Uganda.
Preferred Qualifications:
Five (5) or more years of practical experience in acquisition/procurement is preferred.
Experience in a multinational NGO or similar organization is preferred.
Experience working with minimum supervision, using policies and regulations for guidance.
Familiarity with US Government contract regulations and policies.
How to Apply
For more information and job application details, see; US Embassy in Kampala Contracts Management Specialist Jobs
Find jobs in Uganda. Jobs – Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily – click here!
Click here to post comments
Join in and write your own page! It’s easy to do. How? Simply click here to return to 3 Best Africa Jobs.
