Public Service Commission Office Administrative Assistant Jobs in Kenya
For appointment to this grade, a candidate must have:-
Served for a minimum period of three (3) years in the position of Office Administrative Assistant CSG 13 and above or in a comparable position in the Public Service;
Possess the following Single and Group Certificates from the Kenya National Examinations Council:
Typewriting III (50 w.p.m.)
Shorthand III (100 w.p.m.)
Business English III
Office Practice II
Secretarial Duties II
Commerce II
Office Management III
OR
A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualifications from a recognized Institution; and
Duties and Responsibilities:
Produce documents, briefing papers, reports and maintain confidential documents in support of the department;
Organize, maintain diaries, make appointments for efficient departmental time schedules;
Deal with incoming, outgoing mails, calls , all correspondences on behalf of the managers as first level of communication;
Device and maintain office systems that include data management and files for efficient records preservation;
Draft departmental meeting minutes and transcribe them into internal letterheads and templates for sign off by the managers;
Communication and follow up on issues that require inter departmental coordination for the engagement of various stakeholders;
Answer departmental telephone lines and direct lines and directs them to the respective recipients for further action;
Maintaining up to date file systems in the department and tract file movement out of department for accountability; and
Requisition for departmental user items like stationery and hospitality items for use by the staff.
How to Apply
For more information and job application details, see; Public Service Commission Office Administrative Assistant Jobs in Kenya
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