Ministry of Gender Labour and Social Development Programme Assistant, CSSP Jobs in Uganda
Job Purpose
Provision of support in the implementation of activities under the Child Sensitive Social
Protection Programme (CSSP). This role supports the smooth functioning of the programme and
contributes to efficient operations and ensures seamless implementation of the day-to-day
activities.
Key Tasks and Responsibilities
Support the development of project work plans, budgets, progress reports, Terms of
Reference and other relevant documents.
To support Team Leads to organise workshops, conferences and meetings by the schedule
of meetings, venue and all related logistics.
Tracking project progress: Maintain project schedules, timelines, and deliverables, ensuring
all stakeholders are aware of critical targets.
Tracking implementation of work plans and budgets and ensuring quality reports
Administrative Support: Assist in the preparation of documents, presentations, data entry and reports. Maintain electronic and hard-copy filing systems for the programme to ensure
efficient document retrieval.
Documentation and Reporting: Prepare project documentation, including reports of meetings and workshops conducted and distributing them to relevant attendees
Supporting National Missions of consultants, by organizing meetings; preparing the schedule of meetings and field visits travel, and all related logistics
Communication Support: Facilitate effective communication between project team members, stakeholders, and external partners. Relay timely project-related information,
updates, and changes to relevant parties promptly.
Meeting Facilitation: Organize and participate in project meetings, ensuring agendas are set,
relevant stakeholders are invited, meeting venues/link are secured refreshments are provided.
Report preparation: ensuring meeting minutes are documented, shared, action items are tracked and follow-up materials are distributed as required. This also involves ensuring consolidated financial and technical reports of the programme.
Terms of Reference: supporting Team Leads to develop TOR for the various activities such as researches, procurement of consultants and ensuring timely delivery of key deliverables by the consultants
Support implementation of Gender and Equity mainstreaming activities for social protection.
Key Results Areas
Efficiently organised meetings and workshops, ensuring they are well-prepared, timely, and effectively managed.
Successfully Organised and well attended workshops
Accurate and comprehensive meeting minutes capturing key discussions, decisions, and action items in a clear and concise manner.
Quality reports of meetings and workshops that provide detailed summaries, highlight key
outcomes, and offer actionable recommendations.
Technical Committees effectively supported to incorporate feedback into the reports
Quality TORs
Person Specifications
Minimum Qualifications
An Honor’s Bachelor’s degree in Social Work and Social Administration, Economics, Development Studies, Social Sciences, Human Resources Management, Business Administration or related field from a recognized university;
At least two years’ experience performing administrative and programme support work.
Preferred Competencies
Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the CSSP Programme Team, including logistical support.
Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality
Strong written and oral communication skills, fluency in English essential.
Excellent organizational and time management abilities.
Ability to multitask and prioritize tasks effectively.
Positive attitude, proactive mindset, and willingness to take on new challenges.
Strong interpersonal skills and ability to work collaboratively within a team.
Ability to handle a large volume of work, also under time constraints.
Ability to administer and execute financial processes and transactions.
Ability to manage data, documents, correspondence and reports information and workflow.
How to Apply
For more information and job application details, see; Ministry of Gender Labour and Social Development Programme Assistant, CSSP Jobs in Uganda
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