Nov 9, Crisis Action Senior Management Team Administrator Jobs in South Africa

Overview of role

Crisis Action is an organization that places great emphasis on high levels of professionalism and effectiveness. As Senior Management Team Administrator you will provide administrative support to four members of the five-person Senior Management Team.

This includes: the Deputy CEO (based in Bulawayo), the Director of Emergency Response, Learning and Innovation (based in London), the Strategic Engagements Director (in Berlin), and the Finance and Operations Director (in London) to ensure the smooth running of their schedules and timely delivery of projects under their remit. You will ensure that internal systems are cultivated and maintained to support efficient and effective functioning of the SMT.

You will provide support on day-to-day administration, such as scheduling and managing diaries, handling expenses and travel itineraries, IT troubleshooting as well as supporting on various organizational projects.

You will work closely with members of Crisis Action’s Senior Management Team, the Deputy CEO, Director of Emergency Response, Learning and Evaluation, the Strategic Engagements Director and Finance and Operations Director as well as the Chief Executive Officer’s assistant.

Committed to Crisis Action’s aims, the ideal candidate will need to be a masterful problem-solver with a passion to bring and ensure order amid multiple pressing demands from the Senior Management Team’s diverse and wide-ranging contacts and engagements inside and outside the organisation.

We’re looking for an efficient, resilient self-starter with an ability to operate effectively in a fast-paced, ever-changing environment. The ideal candidate will have great written and oral communication skills and have a highly professional manner to represent appropriately the SMT to Crisis Action’s many NGO partners, allies, donors, Board members and all members of staff.

With colleagues located across the world and members of the Senior Management Team spread between Berlin, London, and Zimbabwe, you will be equally adept at working and providing support virtually or in an office environment.

Responsibilities]

Support to the Senior Management Team

Effectively manage and coordinate international meeting schedules of the Senior Management Team, across diverse time zones.

To liaise with internal and external parties on their behalf.

To organize complex international travel itineraries for Senior Management Team members.

To manage expenses incurred by the Senior Management Team members for official purposes.

To update databases and contact lists, mainly via Salesforce.

To provide the Deputy CEO with project management support on campaigns, e.g., maintaining and updating campaign tools and folders.

To be one of the organisational leads and champions on our use of Salesforce.

Essential competencies and experience:

At least 5 years’ experience working as an Executive Assistant or in an office administrator role.

Proven track record of effective project management within an executive office.

Meticulous attention to detail.

Ability to prioritize workload and balance a wide range of responsibilities and demands in a way that is manageable for the SMT and yourself.

A proven commitment to excellence and delivering outstanding results.

Excellent diplomatic skills to deal with a busy team and with a range of senior external stakeholders.

Strong written communication skills and ability to edit and tailor writing to different audiences.

A highly proficient communicator with expertise in editing, collating and drafting executive level reports and emails for a diverse audience.

Demonstrated resilience and adaptability in effectively managing shifting workload and competing priorities with focus.

Unwavering dedication to safeguarding confidential communications across diverse platforms and impeccable discretion in preserving confidentiality of sensitive information.

Fluency in English.

Legal right to work in South Africa.

Preferred:

Knowledge and experience of the International NGO sector.

Experience in managing guest relations and virtual meetings.

Experience in maintaining websites.

Knowledge of Salesforce and SharePoint.

How to Apply

For more information and job application details, see; Crisis Action Senior Management Team Administrator Jobs in South Africa

Find daily jobs in South Africa. Jobs – South Africa jobs. Search our career portal & find the latest South African job positions, career opportunities & jobs in South Africa.

Jobs in South Africa – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in South Africa.

Find your dream job from 1000s of vacancies in South Africa posted and updated daily – click here!