Nov 6, Regional Service Centre at Entebbe Assistant Human Resources Officer Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services, and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented, and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities.

This position is in the Human Resources and Talent Management Unit, of the Regional Service Centre in Entebbe (RSCE). The incumbent reports to the Chief, Human Resources Officer.

Responsibilities

Within the delegated authority, the Assistant Human resources officer will be responsible for the following duties:

Recruitment and Staff Selection

• Assists in the management of recruitment process including coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing and screening candidates.

• Assists in the review of job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities reflect the job content;

• Arranges interviews for selection of candidates.

• Supports the supervisor in task forces and working groups identifying issues/problems, formulating policies and guidelines, and providing inputs on new procedures on recruitment and staff selection;

• Reviews when required and determines eligibility of applicants in line with requirements stated in the job openings;

• Initiates and follows-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointments and Statement of emoluments.

Administration of entitlements and Benefits

• Advises the supervisor on the implementation of United Nations policies and practices on entitlements.

• Assists in advising and guiding managers and staff on human resources related matters.

• Monitors issues on conditions of services for staff and advises the supervisor of any developments;

• Conducts research and prepares written responses to queries related to HR matters.

• Assists in the monitoring and evaluating the effectiveness of the related guidelines, HR rules, regulations practices and procedures.

Planning and Budget

• Assists with the review of recommendations resulting from staffing reviews and translates them into staffing requirements for the purpose of budget preparation;

• Assists in conducting initial review and analysis on the staffing aspects of the mission’s budget as well as classification of the posts;

• Assists in ensuring that expenditures related to staffing are within the budgeted staffing costs, coordinating with the Finance and Budget Units at both RSCE and Headquarter levels to ensure availability of the funds;

• Advises hiring managers on loaning of posts between sections and movement of the posts and staff between locations based on the SOP on the staffing table and post management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in the sections and locations.

Performance Management

• Assists the supervisor in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to all Units on the standards for the development of service, section, unit and individual work plan.

• Participates in organizing training/orientation programmes in performance management and supervisory skills as well as work plans.

• Gathers data full compliance of ePAS and provides input to the establishment of Management Review Committee and Joint Monitoring Committee and Rebuttal panel and acts as their facilitator and ex-officio member.

Staff Development

• Researches training opportunities for HR staff as well as staff in general, and plans and prepares the RSCE’s training budget in coordination with the relevant Units.

• Assists the supervisor with the development of training programmes for staff, giving particular attention to developing and implementing career

development paths for national staff members;

• Assists with the assessment of skills, expertise and knowledge requirements of human resources staff

Administration of Justice

• Provides assistance to compile RSCE’s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system.

• Supports the supervisor in providing inputs to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.

• Assists with the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.

Staff and Management Relations

• Provides the supervisor with inputs on HR matters for purpose of discussions and dialogue between the management and international and national staff unions (Field Staff Union and National Staff).

• As assigned by the supervisor, participates in meetings with staff representatives to address issues affecting the staff and assists in the coordination of the quarterly meetings with the Head of the Mission and Director/Chief of Mission Support;

• Organizes, as necessary, general or specific meetings for staff on issues such as mandate implementation, status of HR reforms and other organizational change initiatives etc.

Other:

• Assists in reviewing and processing requests for classification, providing advising and answering queries on classification procedures and processes.

• Conducts research on precedents, policy rulings and procedures;

• Maintains human resources information systems, including constant update and generation of information and reports for use by management;

• Performs other duties as required

Competencies

Professionalism: Knowledge and experience related to provision of HR Management services to all stakeholders of the Organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members.

Education

Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with additional experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of two years of progressively responsible experience in human resources management is required.

Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.

Experience working in a multicultural and/or international work environment is desirable.

Experience in a shared service center is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English is required. Knowledge of French is desirable.

How to Apply

For more information and job application details, see; Regional Service Centre at Entebbe Assistant Human Resources Officer Jobs in Uganda

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