International Medical Corps Manager, Procurement Jobs in South Sudan
Job Summary:
The Manager, Procurement will be responsible for, and accountable for executing procurement and providing technical oversight and support to the procurement activities assigned to supervised staff in accordance and in compliance with International Medical Corps, host country and donor procedures, rules and regulations.
Keeps close contact with the Regional Logistics team (and global team when required) for guidance, technical support and reporting related to procurement. Typically works under the direct supervision of the Coordinator Logistics. Geographic scope: Countrywide.
Main Tasks and Responsibilities
Coordination and representation:
Manages the country procurement activities. Provides technical oversight, input, direction to Logistics & Supply Chain staff on procurement matters to ensure effective and timely support to projects implementation.
Supports initial Logistics and Supply Chain assessment and continuous reassessing of the operational context for the country mission and optimal resource planning.
Ensures procurement activities are conducted in line with applicable policies, procedures, SOPs and guidelines.
Actively engages in projects planning, design, and budgeting to ensure that required logistics human and material resources and systems are accounted for and are suitable to support planned operations and expected workload.
Develops and implements procurement strategies in line with country program/operation strategy and preparedness plan.
Enhances business coordination among the logistics, program and finance departments to develop consensus around priorities and joined problem solving to improve the delivery of assistance to beneficiaries.
Identifies and anticipates procurement related risks impacting program activities. Develops and implements related risk mitigation/reduction activities.
Ensures together with country management and Logistics Coordinator that procurement support requirements for effective project support, are correctly accounted for and budgeted in all project proposals.
Implements, analyzes and monitors Key Performance Indicators for procurement aspects.
Ensures standard reports are prepared, analyzed and shared with stakeholders as per standard requirements and schedule.
Contributes to the creation of a positive image and overall credibility of the organization, through the application of International Medical Corps’ mandate, ethics and values both internally and externally.
Responsible for implementation of US Export Compliance regulations and Anti-Terrorism and Prohibited Party Screening Policy, within procurement activities of the country mission.
Ensures that procurement activities minimize negative impact on environment.
Procurement and supply chain
Accountable for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation, through effective direction of the procurement section, while ensuring compliance with IMC, host government and Donor’s procedures and regulations.
Ensures open, transparent, ethical and free competition for procurements is adhered too.
Maps and analyzes the International Medical Corps supply chain for country operations.
Ensures that procurement planning timelines accounts for agreed SLAs.
In collaboration with the Project Managers/Budget Holders, responsible for supporting the development of the project Procurement Plan process and launch of procurement activities to enhance project timely work-plan implementation trough active participation in operational and pipelines meetings.
Ensures that Procurement Plans are shared, consolidated, and integrated in the Country Procurement Strategy leading to the implementation of strategic contracting in appropriate markets.
Ensures proper implementation of item catalogue use in procurement activities, including initiation of addition for any new items as appropriate.
Act as procurement officer for complex, strategic, high risks and high value procurement actions.
Reviews procurement documentation above country procurement approval threshold prior to submission for HQ approval.
Responsible for ensuring regular feedback on procurement activities progress is available to all stakeholders through provision of accurate Procurement trackers and Procurement Plans updates.
Ensures documented quantity and quality control for all deliveries.
Ensures that performance of vendors is monitored and documented to mitigate risk of future engagement of under-performing vendors.
Ensures timely payment request to Finance, in line with contract payment terms.
Staff Capacity building and Performance Management, Learning & Development:
Provides leadership and support to all IMC logistics and supply chain staff on procurement related matters.
Builds and maintain fit for purpose team structure with appropriate segregation of duty through continuous planning and optimization of human resources within department.
In collaboration with Coordinator Logistics, recruits, inducts, coaches, trains, supervises and mentors direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews. Ensure this is cascaded up-to assistant level by coaching staff managers to undertake similar process.
Identifies training requirements/gaps, and ensure that training plans are developed, fully implemented and refresher trainings provided to all Logistics and Supply Chain staff, as required and deemed necessary. Make frequent field visits to ensure that appropriate care and training are being conducted and to offer support to procurement staff.
Maintains open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their roles.
As part of succession plan and nationalization goals, identifies, trains and develops capability and capacity of national staff to successfully transition roles and responsibilities.
Compliance, Audit and related controls
Accountable for procurement activities compliance with IMC policies and procedures and applicable donor regulations and local laws.
Responsible for implementation of control mechanisms over procurement activities compliance.
Remains updated of donor policies and procedures related to procurement and is responsible for timely dissemination and consistent application across the country program.
Conducts assessment and evaluation of risks impacting procurement and ensures action plans are in place to mitigate, minimize or remove risks impact.
Maintains accurate filing systems, with documented and auditable records of all procurement transactions and reports.
Minimum Qualifications
How to Apply
For more information and job application details, see; International Medical Corps Manager, Procurement Jobs in South Sudan
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