Nov 24, Educaid Finance and Administration Coordinator Jobs in Kenya

Role Overview

The Finance and Administration Coordinator will be responsible for the overall administrative and financial management of EducAid Kenya Branch, for the implementation of the project ”NICE – Need for Inclusive Children Education AID 012590/06/3” co-funded by the Italian Agency for Development Cooperation (AICS).

Main Responsibilities

Finance & Administration

Develop and implement administrative & financial policies, quality assurance, systems, processes and procedures in support of the opening of EducAid Kenya Country branch;

In charge financial audits and reports to relevant authorities;

Ensure consistent financial management standards in compliance with EducAid and Donors’ guidelines;

Provide administrative support and guidance to all programmes & projects being implemented by EducAid in Kenya;

Support in developing analysis tools to help project managers in monitoring and planning for budgetary allocations;

Ensure full legal, administrative and financial compliance to the Laws of the Republic of Kenya;

Ensure sound HR administrative and financial management of EducAid Kenya team, both Kenya Citizens and Expatriates, and ensures compliance with related Kenya Laws;

Maintain up-to-date monthly ledgers;

Planning and preparation of payments;

Procurement

Responsible for the whole Procurement Cycle of the organization;

Supervise and manage assets acquired by the organization;

Develop, in collaboration with line managers, EducAid Kenya procurement plan and ensure its effective implementation, in line with EducAid and key donors’ guidelines;

Conduct and participate in the evaluation of bids and proposals received, bid analysis and purchase orders/contracts;

Open and maintain necessary procurements and supply files and maintain a complete and comprehensive procurement paper trail for Audit purpose;

Any additional duty required by line manager, in line with the profile;

Requirements

University level degree in public administration, accounting, economics, financial management, or another relevant field;

Minimum 3 years’ relevant experience in INGO financial & administration management and/or similar roles;

Demonstrated successful experience in management and administration of complex projects, preferably in international cooperation and / or humanitarian aid;

Knowledge of major institutional donors’ financial and administrative requirements, guidelines and reporting standards (European Union, Italian Agency for Development Cooperation – AICS, UN agencies …);

Effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;

Autonomy in the management of administrative software, management applications, high proficiency with Microsoft Office applications, online communication tools;

Fluency in oral and written English & Kiswahili languages;

A sound level of understanding of systems and procedures and cost effective ways to enhance delivery of goods and services;

Ability to work in stressful environments and under pressure;

Possession of masters, post-graduate diploma/certificates in related fields is an asset;

Demonstrated previous experience in procurement and in particular with EU PRAG is a strong asset;

Previous experience in HR management is desirable;

How to Apply

Interested and qualified candidates are invited to submit their application to:

[email protected]

Specifying the email subject: “V/K/23/01 Finance and Admin EducAid Kenya”

The application shall include:

Updated and dated CV, including 3 reference contacts from current (if any) and previous employers;

Motivation letter (1-page maximum);

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