Catholic Relief Administrative Assistant Intern – Isiolo Jobs in Kenya
Why?
USAID Nawiri program is a multi-sectoral approach program, with diverse interventions areas and teams of consortium partners delivering on the project goal to sustainability reduce persistent acute malnutrition. In cognizant of this, effective and robust administration and operations support is paramount in proper implementation of the program mandate. The administration assistant intern will therefore be instrumental in providing this key administration and operations support.
Objective?
Administrative Assistant Interns plays an important role in ensuring the successful operation of the program and organization. Helps managing, coordinating, and delivering various administrative functions to ensure efficient operations and effective communication within the organization.
How?
The project thus plans to recruit and engage administration assistant interns who will support the project in the administration and operations support through guidance, support and close supervision of Administration Officer, Deputy Head of Office (DHOO) and Head of Office (HOO).
In addition, the engagement will provide learning and development opportunities to the interns by providing platform for on- job-training and mentorship by project staff, partners, communities, and county government departments.
Role/ What for?
The intern will support the Admin Officer in the following tasks;
Assist in clerical tasks, such as sorting and sending mail, collate and distribute mail/ parcels and consolidating waybills.
Keeping an inventory of office supplies by placing new needed order.
Assist in crosschecking purchase orders, invoice and delivery notes of all received supplies within and from Nairobi.
Assist in updating stock cards and OSR as well as managing staff supply per CRS policy.
Assist in managing office revolving equipment e.g., tablets. projector, voice recorder, height boards, banners etc. by updating record of revolving equipment and follow up on their return while inspecting conditions and reporting per CRS policy.
Assist in front office duties welcoming visitors and guiding them.
Assist the Admin Officer in ensuring the office runs smoothly by overseeing office cleaners, security, and gardener.
In consultation with the staff, assist in scheduling meetings and sending meeting invites to attendees (Booking office Boardroom, caritas Boardroom and confirming availability).
Prepare communications, such as memos, emails, invoices, reports and other correspondence when instructed.
Assist in Creation and maintenance of filing systems, both electronic and physical whenever required.
Assist in transport coordination especially local running and assist in consolidation of required documents for payment in case of hired vehicle or Taxi.
Work with administrative officer to schedule team meetings and to provide follow-ups.
Support administrative officer in managing and resolving operational issues.
Any other duty assigned by administrative officer or any program staff
Personal Skills
Strong relationship management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
Excellent negotiation skills.
Troubleshooting and problem-solving skills.
Strong Communications and Organizational skills.
Capable of working in a dynamic, results oriented environment; ability to multi-task across various work streams/priorities.
Team player with a positive attitude who can work independently while also being highly collaborative and open.
Ability to handle sensitive and confidential information.
Required/Desired Foreign Language: English and Swahili
Travel Required; Limited travel to the field locations/offices if required.
Education and Experience
Diploma in business administration, Procurement and/or Supply Chain, or any other business-related diploma and/or degree.
Ability to work in a challenging environment with limited oversight.
Excellent computer literacy (familiarity with Office 365, etc.).
Oral and written fluency in English.
Professional qualification in purchasing / Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification (preferred).
Being residents of Isiolo and/or Marsabit counties will be an added advantage.
How to Apply
For more information and job application details, see; Catholic Relief Administrative Assistant Intern – Isiolo Jobs in Kenya
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