AVI Limited Import Controller Jobs in South Africa
Job Description
With the humble beginnings of a single store in Johannesburg CBD opened by Anthony and David Spitz in 1968, SPITZ has grown from strength-to-strength to become synonymous with the excellence of the exclusive international brands it offers in store.
An exciting opportunity exists for an Import Logistics Controller at SPITZ in Bryanston, Johannesburg. The purpose of the role is to co-ordinate and ensure the efficient and accurate execution of the forwarding and clearing process within the company.
Monitor product import processes to ensure compliance with regulatory or legal requirements. Communication of bookings to relevant stakeholders and resolution of queries raised. Occasionally to assist with store reconciliations to ensure cash is collected, reconciled and recorded correctly in line with sales made by each store – Gant and Green Cross.
Key Performance Areas:
Booking of shipments
Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line
Must be familiar with customs legal requirements regarding importing as well as an understanding of incoterms 2020 and shipping terms
Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight
Consolidate shipments if there are other shipments coming from the same port in order to save costs
Create a shipment number and open file
Foreign Vendor Payments
LC (Letter of credit) establishment with the banks.
Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms
Costing
Check accuracy of information on supplier invoice and balance orders to SAP
Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT
Prepare Excel costing sheet
Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges
Once costing approved by buyers, send to the warehouse to GRN stock
Any short received stock notify relevant people and put parties on notice for insurance claim.
Assist warehouse on queries for costings short and overs and inform the buyer
Tracking orders
Receive status report daily to monitor shipments and ensuring timely deliveries
Query and resolve any issues of delays with freight agents
Notify buyer of the status of their goods, and if any stops or unforeseen delays
Pre-clearance of Shipment
Follow customs and other statutory body for cargo clearance and compliance procedure.
Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
Complete the clearing instruction timeously to avoid storage charges and delivery delays
Freight Forwarders Invoice
Check that all freight forwarders charges are correct as per signed rate agreement.
Once all is in order sign and forward to finance for payment approval
Miro and Import Account
Miro shipments process the supplier invoice verification
Identify and resolve differences on import accounts for clearance
Reporting and Filling
Goods in Transit (GIT) monthly reporting of shipments to finance team
Order Control report weekly reporting of shipment status to merchandise team
Maintain fully compliant shipping files
Returns and Rejected Stock
Responsible to facilitate the return or destruction process of rejected stock by QC team
Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost
Apply for duty refund with forwarder to claim back duty from customs
Once the process is completed, customs will provide the certificate
QC inform supplier to arrange collection for return stock or let warehouse know to shred the items
Store Reconciliations
Store banking, petty cash and expense claim reconciliation
Ensuring all banking DT’s received and filed in time for external audit
Process relevant journals on SAP
Resolve lay-by refunds from stores and assist to resolve payments from stores or finance
Minimum Requirements:
Experience:
At least 3 Years’ experience in Import Control
At least 3 years related experience in sea and air freight imports.
Experience in forwarding and clearing shipments.
Good understanding of customs clearance and compliance procedure.
Reconciliation and journal entry experience
Qualifications:
Matric Certificate
A relevant Certificate / Diploma in Supply chain and/or Logistics
Additional Requirements:
ERP System Knowledge (SAP preferred)
Microsoft Excel Proficiency
How to Apply
For more information and job application details, see; AVI Limited Import Controller Jobs in South Africa
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