International Organization for Migration Administrative Assistant Jobs in Kenya
Context:
The Department of Legal Affairs (LEG) provides legal advice to the Director General, the Deputy Directors General, the Regional Offices, Country Offices, and other Departments and Offices of the Organization. The Department provides support to ensure that the activities and operations of the Organization are carried out in accordance with the Legal Framework governing IOM, including the IOM Constitution, decisions of the governing bodies of IOM, the Unified Staff Regulations and Rules, the Financial Regulations and Rules, IOM instructions and international law.
IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
The Department of Legal Affairs is comprised of three Divisions (the Contracts Law Division (LEGCR), the General and Administrative Law Division (LEGGL), the Institutional Law and Programme Support Division (LEGPS)) and the Regional Legal Hubs. The Regional Legal Hubs will address the legal matters that arise in their respective Region, in coordination with the three Divisions of the Department.
Under the overall supervision of the Deputy Director of the Department of Legal Affairs (LEG) and direct supervision of the Senior Legal Officer; and, in close coordination with the Senior Legal Assistant in Headquarters, the successful candidate will provide administrative support services and assistance to the Regional Legal Hub and the Department of Legal Affairs in Headquarters.
Core Functions / Responsibilities:
In particular he/she will:
Provide administrative and secretarial support to the Regional Legal Hub and the Department of Legal Affairs in Headquarters, including preparation and follow-up actions related to meetings and travel (travel authorizations, flight and hotel reservations, travel claims), organizing conference calls, participating in meetings and preparing minutes.
Support the Regional Legal Hub and the Department, in coordination with the Senior Legal Assistant, with its internal knowledge management and archiving systems to ensure consistency and continuity in providing legal advice, including maintaining the electronic and hard copy files and records.
Assist the Senior Legal Assistant with the maintenance of the Department’s intranet/internet pages, the access and retrieval of information and records from relevant departmental databases.
Assist in editing, proofreading and finalizing official notes verbales, correspondence, legal and other documents for signature and approval.
Receive all incoming requests and queries addressed to the Regional Legal Hub and provide assistance in monitoring other departmental mailboxes, as needed.
Perform such other duties as may be required.
Required Qualifications and Experience
Education
University degree, preferably in Business Administration, or a related field from an accredited academic institution with three years of relevant experience; or,
Completed High School/Secondary school education with five years of relevant professional experience.
Experience
A minimum of three years (five years for completed high school/ secondary school education) of relevant demonstrated professional experience.
Experience in procurement processes.
Experience in organizing conferences and events.
Demonstrated experience in paralegal and/or administrative support in a legal department of an intergovernmental organization or a law firm is highly desirable.
Experience dealing with deadlines and confidential information.
Experience in research and preparation/formatting of legal documents is desirable.
Experience dealing with high-level counterparts and diplomatic missions would be an advantage.
Knowledge of and work experience in IOM’s administrative procedures are desirable.
Skills
Proficiency in electronic research of documents and legal materials.
Advanced knowledge of computer programmes (e.g. MS Office applications such as Word, Excel, SharePoint, etc.) and filing systems.
Editing skills in English, French and/or Spanish would be an advantage.
Languages
Required: For all applicants, fluency in English and Kiswahili is required (oral and written). Working knowledge of French; and/or any other UN Official language is advantageous
How to Apply
For more information and job application details, see; International Organization for Migration Administrative Assistant Jobs in Kenya
Find jobs in Kenya. Jobs – Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily – click here!
