Liverpool School of Tropical Medicine Finance and Operations Manager Jobs in Kenya
About LSTM
Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases. Through the creation of effective links with governments, NGOs, private organisations and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.
LSTM Kenya, is an affiliate of LSTM UK, works with the Kenya Ministry of Health (MoH) at national and county level to improve health outcomes and healthcare services. Operational since January 2013, it coordinates delivery of research programmes in close collaboration with the MoH at various levels and other stakeholders within Kenya.
We are looking to appoint an experienced Finance and Operations Manager to lead financial, procurement and operational planning and execution for existing programmes and new business development.
The successful candidate will support the Country Director to ensure robust management systems and Standard Operating Procedures are in place and implemented across LSTM’s Kenya office, within finance, programme and office management.
Responsibilities
Financial Management
Oversee the day-to-day accounting function for the LSTM Kenya Office.
Ensure financial controls and systems are appropriate and in line with guidance from LSTM finance department. Responsible for communication of the controls and systems to all programme and stakeholders teams.
Responsible for the collation of the annual budget and forecasting phased to accommodate both statutory and programmatic reporting periods on an accurate and timely basis with appropriate inputs from the Finance and Technical teams and the LSTM Senior Management Accountant.
Responsible for the payroll function of the LSTM Kenya Office.
Responsible for production of monthly management information including accounts, variance analysis and budget forecasting to agreed deadlines for review by the LSTM Senior Management Accountant.
Responsible for production of year-end financial statements, including the consolidation of any other LSTM Kenya offices, for the auditors.
Main point of contact for external auditors.
Adhere to and oversee local legislations to ensure compliance
Provide advice and guidance, including training, to the programme staff on budgetary and financial policies and procedures.
Proactively ensure value for money is achieved in the delivery of all contracts
Establish and maintain relations with the bank/financial body regarding LSTM Kenya banking needs
Oversee the LSTM Kenya Procurement function.
Management of programme monthly cash requirements.
Managing key control account reconciliations including Bank and MPESA reconciliations and submitting copies to the LSTM Management Accountant.
Review the existing financial policies and procedures of LSTM Kenya, ensuring they are robust and comprehensive.
On the request of neighbouring country offices through LSTM UK, support the establishment and oversight of robust financial policies and procedures, building their financial and operational capacity.
Provide advice to the LSTM Kenya team and relevant LSTM UK Finance Office, on implications of statutory requirements and/or changes affecting financial management of programme and office resources
Programme Management:
Day to day management of operational, financial, and HR matters within the LSTM Kenya portfolio.
Oversee and co-ordinate the completion of progress financial reports as required by LSTM.
Monitor performance and establish corrective measures as needed, and review/analyse reports
Prepare, review, analyse and finalise cost estimates and budgets for proposals
Liaise with staff within LSTM Kenya and oversee the successful delivery of programmes on time and to budget.
Responsible for internal checks in programme and making sure all programmes adhere to the laid down financial policies.
Assure adequate governance and information systems are in place for subcontracting of partners through completion of due diligence checks. Build the financial and operation capacity of selected partners ensuring the successful governance and financial management of joint projects.
Provide technical oversight and input to implementation of programme activities of partners in the areas of finance, human resources, administration, and finance
Office and Staff Management
Oversee the day-to-day operations of the LSTM Kenya office ensuring quality service to all teams and customers.
Support & contribute to building the culture of inclusion, innovation, staff engagement and strong employee satisfaction.
Work with the STO and other line managers to oversee the management and development of staff in the delivery of the LSTM Kenya objectives – including workload planning, identification of training needs, line management of staff.
Responsible for the management and development of the LSTM Kenya finance & operations team including responsibility for undertaking appraisals, staff development, monitoring performance and sickness and absence issues.
Maintain and build trusted relationships with key customers, suppliers, partners, and Stakeholders
Review and negotiate office premise space for LSTM Kenya.
Responsible for liaison with the Country Director and LSTM UK HR office on matters related to the LSTM Employees Self Service (ESS) system including but not limited to staff contracts, leave, payroll, appraisal, staff development, among others.
In coordination with LSTM UK HR office, develop a Kenya Country Office HR filing system.
Ensure staff adherence to LSTM working arrangements including but not limited to agile working and flexible working.
Qualifications & Training
University degree in any business-related degree preferably Accounting or Business administration
Full professional accounting qualification: CPA (K), ACCA, ACA
Skills & Experience
Extensive professional and progressively responsible experience in finance, administration, budget, business administration or related area, in a multinational or non-governmental organisation
Proven Knowledge and experience in Financial Reporting and statutory tax regulations
Experience of managing a payroll function
Experience of monthly management accounts preparation
Experience of preparing year-end financial statements
Experience of operating computerised accounting systems
Experience of staff management
Experience of programme management in excess of £5million
Experience in internal control systems and procedures in an international non-governmental organization or multinational organisation
Proven administrative skills and the ability to effectively prioritise workload and meet deadlines
Well-developed communication skills and an ability to liaise with internal customers and external suppliers and contractors in a professional manner
How to Apply
For more information and job application details, see; Liverpool School of Tropical Medicine Finance and Operations Manager Jobs in Kenya
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