International Organization for Migration Project Support Officer Jobs in Kenya
Context:
Under the overall supervision of the Regional Director and direct supervision of the Regional
Health Assessment Programme Coordinator, and in coordination with relevant regional Health Assessment Programme team colleagues, the successful candidate will be based in the IOM Regional Office in Nairobi, Kenya and will have the following duties and responsibilities in the areas of project support, budget support, reporting, public affairs, event coordination, interpretation management and resource management coordination.
Core Functions / Responsibilities:
Support the Regional Health Assessment Programme Coordinator (RHAPC) in project development, implementation and reporting activities, including coordinating regular reports, providing inputs for budgets and project proposals and reviewing and updating United States Refugee Admissions Program (USRAP)-specific policies in coordination with USRAP and Country Office management.
Assist the RO Health Assessment Programme (HAP) Finance Team in monitoring spending across the project region, and flagging areas of under or overspending to RHAPC.
Coordinate report drafting and informational materials, including flash reports, updates, surveys, bulletins, factsheets, and dashboards addressing a wide variety of USRAP-related topics.
Facilitate collaboration and revision processes to produce high quality, timely, topical, and polished pieces that integrate relevant IOM approaches, policies, and guidelines. Support the production of materials with data visualizations and formatting and, where relevant, work with a designer and/or communications specialist to ensure materials are in line with Organizational branding and professional standards.
Coordinate the organization of a wide range of events, including meetings and activities, Regional Office-level events, town halls and high-level visits. Supervise the production of event-related outputs, including briefs, meeting agendas and minutes, reports, fact sheets, and presentations. Provide coordination support for management and staff visits to other entities and IOM missions, including drafting visit agendas, scheduling appointments, and maintaining relevant correspondence. Where relevant, liaise between RHAPC and with other Chief Migration Health Officer (CMHO) on cross-departmental meetings.
Oversee the development and maintenance of regional HAP key contact information, rosters, web resources and distribution lists, as well as organigrams for relevant HAP units/country offices.
Coordinate between Management, the Resources Management Unit(s) (RMU) in the relevant Country Offices in the Region, and other relevant entities to help ensure the project is observant of financial, administrative and procurement requirements in line with IOM rules and regulations and that all resources management needs are being met within the project. Help ensure procurement-related work is organized efficiently and on time through the drafting and monitoring of Quarterly Procurement Plans.
Supervise staff focused on project management support duties in the areas of project support, reporting, interpretation management and resource management coordination. Assist in hiring staff, provide training, technical assistance, and information on changes to workflows and procedures, assign duties, and give feedback on performance on a regular basis to facilitate high quality work and accurate completion of duties.
Help identify knowledge gaps and recommend opportunities for the expansion of data collection activities that will contribute to future reports and informational materials.
Oversee the periodic review and update of internal USRAP project administrative workflows and organizational charts to continually track and streamline procedures.
Liaise with the USRAP HR Business Partner in IOM USRAP Washington, D.C. and HR units in various Country Offices in the Region regarding the background check process for new and current staff. Alert the RHAPC of any process issues.
Maintain and ensure the confidentiality and integrity of all USRAP project-related information by implementing control procedures in line with USRAP program integrity guidelines, standards of conduct and data protection rules. Alert RHAPC or the relevant CMHO of any non-compliance to SOPs or codes of conduct.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
Master’s degree in social science, International Relations, Health Sciences, or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Experience
Experience in USRAP, particularly in processing or movement operations activities, such as field support, movements, data processing, employment verification, case creation, pre-screening, USCIS adjudications support, scheduling, field support and out-processing, is a distinct advantage;
Knowledge of USRAP program implementation and familiarity with IOM’s administrative, financial, and business rules and practices is desirable; and,
Demonstrated proficiency with START is an advantage.
Skills
Strong written and verbal communication skills and ability to effectively communicate with and lead a team is essential;
Excellent computer skills and a high level of proficiency in spreadsheets and database applications; and,
Strong organizational skills.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Kiswahili, French, and/or any other UN Official Language is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
How to Apply
For more information and job application details, see; International Organization for Migration Project Support Officer Jobs in Kenya
Find jobs in Kenya. Jobs – Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily – click here!
