National Project Administrative Assistant at FAO, Jamaica

Deadline: 03 February 2023

Food and Agriculture Organization (FAO) is currently seeking applications from the eligible applicants for the post of National Project Administrative Assistant in Jamaica. The duration of this post is 12 months.

Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger.

Key Job Responsibilities

The National Project Administrative Assistant will perform the following functions-

• Provide effective delivery of administrative services to the project in the areas of personnel, finance, procurement and general services
• Ensure that project work and procurement plans are completed according to FAO guideline and submitted on a timely basis
• Perform monitoring and analysis of project financial statement and addressing discrepancies, problems, and other variations as necessary in a timely and effective manner
• Request from FAO timely donor financial reports to allow internal review
• Prepare administrative report and provide updates to the Project Manager on project expenditures and provide quarterly budget implementation reports for internal management according to project work plan.
• In consultation with FAO Procurement Unit, support the procurement of project items and ensure that proper specifications and budget codes are provided.
• Ensure that items procured are received, documented and follow ups are made to facilitate payments according to FAO protocol.
• Ensure the timely delivery of project inputs to intended beneficiaries and safe receipt at various stages of distribution
• Assist in the development and implementation of logistics planning and operations such as training arrangement, traveling and accommodations for international consultants through coordination with other responsible officers.
• Prepare and share meeting notes for stakeholder engagements, consultant briefing and regular staff meetings.
• Undertake any other tasks assigned or that is relevant in supporting the efficient implementation of the project

Eligibility Criteria

Applicant must have:

• University degree in Business or Public Administration, Accounting, logistics, Project Management or a related field.
• At least 3 year’s of relevant experience in providing administrative support to complex operations, project monitoring and/or evaluation
• Fluency or Working knowledge of English (Level C)
• Nationality of Jamaica.

How to Apply

Applicants must submit applications through online process.

For more information, visit FAO.