Jesuit Refugee Service Assistant Program Officer Jobs in Tanzania
General Purpose of the Position
The Assistant Program Officer works in close collaboration with the Program Officer. The Assistant Program Officer based in Kibondo, Tanzania, will coordinate and support the implementation of all aspects of programming in the Country. He/she will be responsible for planning, implementing and evaluating the national program in consultation with the Country Director.
He/she will also be responsible to develop and strengthen the needs assessment as part of the multi-year strategies, seek new funding opportunities, objectively assess the quality of the projects and for implementing a specific program for refugees. The Assistant Program Officer will build positive and effective relationships with key partners in order to promote the goals of JRS Tanzania.
Key Duties and Responsibilities:
Development and the reinforcement of needs assessment process
Following the guidance of the Program Officer,
Leading and update planification for all project in Tanzania
Elaborate high quality donors report and maintain good communication.
Organize and manage the needs assessment process by theme, population and/or territory (multi-sectoral approach) and propose innovative initiatives to the Country Director.
Feed into strategic thinking on the programming of future projects.
Strengthen the consistency and quality between the on-going projects by proposing innovative or more relevant activities.
Formalize and synthesize the needs assessment into internal concept notes (Guidance Notes).
Search for new funding opportunities.
In close collaboration with the Country Director
Update the “database” of donors and partners.
Establish a strategic watch on call for project opportunities.
Support the development of a methodology for emergency planning in order to respond effectively to the challenges of the Country Office.
Support the development of the national plan of operations and annual planning by ensuring alignment with the Regional and Global strategic plan of JRS.
Actively seek funding opportunities for current and future projects: have a good knowledge of JRS operations and the humanitarian context.
In collaboration with the Country Director, maintain good relations with humanitarian actors at the local level and with donors, have a good knowledge of their strategies.
Participate in thematic, strategic and programmatic meetings related to the development of future projects with the Country Director.
Carry out an analysis of the main donors and regularly update the “mapping” to be provided to the Country Director.
Collaborate with the Regional Office and the Program Officer at the level of the International Office on major programming challenges.
Produce concept notes and proposals, including budgets, for new projects in collaboration with the Country Director and the field team.
With the authorization of the Country Director,
Participate to the negotiation of new funding contracts.
Act as a point of contact with JRS Tanzania funding partners.
Maintain good relationship with JRS partners and other stakeholders (UNHCR, donors, church organizations).
Project Evaluation and Reporting
Conduct regular evaluation of ongoing projects either within the framework of contractual requirements or based on specific needs or events.
Guide the work of the field teams through detailed reports with a special focus on monthly report for activities.
Support and validate the orientation of budget preparation, review of project expenditures, in close collaboration with the Assistant Finance Officer and Human Resources team.
Support and validate the quality of narrative reports and, in collaboration with the Assistant Finance Officer, financial reporting according to contractual conditions.
Support and validate the quality of the narrative reports and budget follow-ups produced by the Project Director (who is responsible for their preparation) according to the contractual conditions, in particular with regard to the requirements of the donors, format and deadlines.
Program Monitoring
Support the Project Director in his function in technical related matters to ensure compliance with donors, under supervision of the Program Officer.
Regularly train the field team in project management and coordinate with filed staff to promote quality of MoVs according to proposal.
Ensure the follow-up of project activities and strict respect of chronogram.
Coordinate and validate the monthly activity plan and monthly report, in line with current projects.
Monitor cash flow for projects, in collaboration with the Assistant Finance Officer, and ensure that they comply with donor regulations.
Ensure expenditure is correctly allocated to the different donors and budget categories or lines.
Ensure salary mapping and operational costs mapping are respectively respected.
In collaboration with the Assistant Finance Officer, coordinate preparations of monthly budget previsions and monthly financial reports.
Advise and guide the work of the Project Director in technical issues regarding implementation, such as strictly respecting approved chronograms.
Monitor the logistic operations and its adherence to the JRS logistics policy, participating in tender attribution committees and reviewing logistic documents.
Quality Assurance
Analyze and strengthen the capacities of the Project Director and the staff in the projects.
Formalize capacity building avenues for field teams based on identified skills gaps.
Review quality of ToRs and adherence to narrative and financial proposals of projects, proposing innovative actions and ensuring activities will be well monitored and evaluated.
In consultation with the Program Officer, approval of ToRs for activities.
Liaise with the Regional Office, in particular with the finance and compliance department.
Conduct regular field visits to ensure implementation is done according to the activities´ ToR.
Participate in the recruitment process of program and project staff ensuring quality throughout the process and adherence to JRS policies and procedures.
Ensure the logistic procedures are respected and contribute to the quality and timely implementation of activities.
Supervision:
The Assistant Program Officer is under the supervision of the Country Program Officer and provides him with a report.
Profile Sought
Training:
Have a minimum university degree of BAC+4 in the chosen field of intervention (Sociology, Management and Project Management or other field of social sciences…).
Masters related to project management, monitoring and evaluation or other related fields will be an asset.
Knowledge & Experience:
Practical experience in the design, implementation, monitoring and evaluation of emergency or development programs/projects.
A minimum of three (3) years of professional experience in program management and/or operational research in a recognized humanitarian NGO or UN agency.
Experience in project monitoring and evaluation, proposal preparation and budgeting and narrative and financial reporting.
Very good knowledge of common application of Word, Excel, Pack Office, Outlook, MS Project.
Core Competencies
Results-based program development and management
He/she contributes to the achievement of results through basic research, analysis and effective monitoring of project implementation. His analytical skills allow him/her to identify opportunities for project promotion and to participate in their formulation by ensuring that the rigor required by JRS in this area has been respected/observed.
Innovation and promotion of new approaches
He/she improves the implementation strategies of existing projects, documents and analyzes innovative strategies, best practices and new approaches on exit strategies.
He/she must be able to adapt quickly to changes that may occur during the execution of projects.
Languages
English (reading, writing and speaking required).
Spanish reading, writing and speaking is required
French (reading, writing and speaking) is an added value
Swahili will be an asset.
How to Apply
The Applications’ files with:
A name: yyyy/mm/dd-Names of the applicant
A letter of motivation
A CV relevant to the job application
Three personness of references
Work certificates from the last two or three employers.
Must be sent to: [email protected]
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