The Dallaire Institute for Children, Peace and Security Finance & Administration Officer Jobs in South Africa
Job Purpose
The Finance & Admin Officer is responsible for controlling the day-to-day financial and administrative operations of the Dallaire Institute’s PVPSSA project in the country of implementation. This role supports the Project Manager by ensuring efficient financial practices and compliance with both local and organizational policies. The officer will handle financial reporting, budget management, and the oversight of administrative procedures, contributing to the smooth execution of project activities.
Duties and responsibilities
Financial Management:
Run the effective controls of management and the country’s project operations and administration including, but not limited to supporting the preparation of financial and budget proposals and other related logistics operations.
Assist in the strengthening of the internal control processes to mitigate any risks, by ensuring compliance with the country’s host financial policies and all the related ones, from the interest of the Dallaire Institute and PVPSSA project, regulations and procedures.
Execute and implement financial controls, highlighting control weaknesses and making associated recommendations related to finance and control (e.g. tax obligations);
Produce timely financial reports and organize meetings with the Project Manager regularly to promote informed and accurate forecasting and variance analysis.
Support the Project Manager to manage the online banking system and operations for the Project and HQ as appropriate.
Control and detailed maintenance of petty cash, receipts, and expenditure records.
Be responsible for the weekly and monthly financial reporting by internal deadlines and engage with the HQ accordingly.
Contribute to the monthly cash forecasting for the project country activities and ensure sound management of the petty cash reconciliation.
Maintain meticulous soft and hard copies of financial documents and prepare originals to be sent to Headquarters or authority projects on demand.
Support the Project Manager in meeting audit, tax and social contribution requirements in all financial operations.
Support the Project Manager in ensuring procurement processes are held according to the Dallaire Institute, donor and host country procurement good practices and guidelines.
Administration & Logistics:
Provide financial administration to the project in the implementation’s country, including processing all payments on time and developing strong, professional relationships with suppliers and service providers.
Ensure all contracts, travel, accommodation, venue bookings, and all other administration and logistics tasks are dealt with according to deadlines and activity plans.
Maintain an up-to-date inventory of supplies and assets for the project in the implementation’s country and manage the filing of all administrative documents.
Provide support in facilitating international staff on settling in the country including those on short visits and those staying for a longer period (e.g. visa processing, accommodation and transportation)
Ensure compliance with national procedures of operating in the country of implementation.
All staff are additionally responsible to:
Proactively participate in planning and performance processes as outlined in the Employee Handbook including annual appraisals, regular meetings, and ensuring that annual reviews are an integral component of plans and priorities.
Promote a safe and secure work environment in line with the organization’s core values including the Dallaire Institute Workplace Principles, and foster strong communication between teams within the organization.
Demonstrate an ongoing commitment to promoting and protecting the rights of children, particularly the prevention of the recruitment and use of children as soldiers.
Comply with Dallaire Institute’s financial and operational requirements and uphold high standards of honesty and integrity in personal conduct.
Qualifications
Bachelor’s Degree in a relevant field including Business Administration, Public Administration, Finance, Accounting etc.
Minimum 3 years’ experience in finance, accounting and administration, preferably for an international-based non-profit organization (required).
Proven experience in managing budgets and multiple administrative and finance tasks in challenging environments (required)
Fluent English (required).
Skills
Excellent ability to forge relationships at all levels and work across multicultural, multilingual, and multidisciplinary teams.
Adept at handling confidential information with discretion and per Institute research and other professional standards.
Ability to take initiative to organize time effectively within a range of often conflicting deadlines and competing priorities, within a busy program and while working toward an agreed strategy.
Ability to work as part of a team.
Ability to problem-solve in difficult situations.
Ability to work in a fast-paced environment and meet deadlines.
Effectiveness and flexibility to work in a team.
Knowledge
Proficiency in Microsoft Office
Ability to communicate technical concepts to colleagues.
Assets
International work experience
Experience working in complex environments, preferably in conflict-affected regions
How to Apply
To apply for this opportunity, please send your resume and cover letter to [email protected]”
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