Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda
Org. Setting and Reporting
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269.
The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provide overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
This position is located in the International Benefits and Payroll Service Line of the RSCE. The Finance Assistant at this level reports to the Service Line Manager/ Team Lead.
Responsibilities
The focus of this position is to support the operations of the service line on finance related issues within the Service Delivery Model of the RSCE to provide smooth transactional services to its Client Missions. Within delegated authority and on behalf of the Service Line, the Finance Assistant performs the following tasks:
Assists with the processing of non-travel related commercial vendors’ invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of petty cash).
Reviews and tabulates Monthly Residential Security Allowance (MRSA) / Minimum Operating Residential Security Standards (MORSS) reimbursements, Excel Upload templates in respect of telephone charges/refunds, food and ration charges, medical bills, and fuel charges for inclusion in regular monthly payroll. Reviews and analyses open items and processes them for inclusion in the regular payroll, write-off, or write-back. Prepares Umoja disbursement documents to reissue returned and rejected payments. Processes disbursement documents in Umoja for beneficiaries’ payments related to deceased staff members. Processes the release of the withheld funds to separated staff. Reviews staff records in Umoja and performs FSS check-out for reassigned or separating staff members.
Prepares staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
Assists in the review of completeness of documentation supporting invoices and payment requests; Process vendors payments in Umoja after verification of accuracy and consistency with Purchase Order and Goods Receipt/ Service Certification; Advise vendors, Procurement, SAU, R&I, etc. of any missing documentation or anomalies that may delay payment within one business day; Make close follow up to obtain missing documentation; Maintain record of pending issues, update case files weekly; Respond to queries from Vendors, Procurement, SAU, R&I, etc.; Measure performance against established KPI’s vendor open items monthly.
Assists in the verification of transfers to other house banks, imprest payment and preparation of statement, as well as preparation of remittance requests to UNHQ and projection of off-cycle payments; Answering queries from staff members, vendors, missions, other house banks; Keeping accurate records for the purpose of auditing, and performance reports.
Process Assignment Grants, Relocation Grants, and DSA payments. Approve and create profile in Progen for payroll.
Prepare advance payment requests; Initiate Business Partner requests; Process daily allowances for TCCs/ PCCs (Troop Contributing Countries and Police Contributing Countries); Process MSA; Process final and withheld payments as well as recoveries; Payment of DHL invoices; Release payroll, and payments for entitlements.
Perform other duties as may be assigned.
Competencies
Professionalism – Ability to identify issues, formulate opinions, draw conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.
Education
High School Diploma or equivalent is required.
Job – Specific Qualification
A qualification or certification in finance, accounting, or audit is desirable.
Work Experience
A minimum of five (5) years of experience in financial management, administrative services or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
Experience in application of UN or other similar international organization Financial Rules and Regulations in an operational environment is desirable.
Minimum of two (2) years of experience in administration of a broad range of Allowances and Payments using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or similar is desirable.
Experience as a Shared Service Centre team member or team member of a similar setup, providing support to national and international clients is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English, oral and written is required; Knowledge of another UN official language is desirable.
How to Apply
For more information and job application details, see; Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda
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