May 22, AGC Tenwek Hospital Administration Manager Jobs in Kenya

Job Description

Tenwek is seeks highly qualified and self-motivated individuals to fill the position of Administration Manager for its Cardiothoracic Center. The Administration Manager will be responsible for day-to-day administration CTC. Overall supervision of the Administrative team and generally ensure the CTC office operates smoothly and efficiently.

Reporting to the CEO/Administration Consultant, the Administration Manager will be responsible for day-to-day administration to enable the attainment of Tenwek’s mission.

Key Responsibilities

Designing budgets and establishing rates for health services

Monitor costs and expenses to assist in budget preparation

Overseeing Security, Catering, Housekeeping services and the day-to-day operations of the CTC.

In charge of office space allocation and custodian of all office keys to ensure spare keys are safely kept.

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Preparation of monthly/Quarterly and annual reports as and when needed.

Ensure operations adhere to policies and regulations.

Keep abreast with all organizational changes and business developments.

Serving as a liaison between the facility staff, governance, and patients

Overseeing the collection, securitization, and utilization of both patient and facility data

Architecting short, medium, and long term organizational strategy

Ensuring compliance with governmental policies and insurance reimbursement

Developing new policies and procedures to better serve the patient population

Streamlining both financial and operational practices.

General Management – Manage administrative services including utilities and consumables, office maintenance, repairs and cleaning and re-order of goods/inventory, monitor telephone usage and all other administrative related services.

Oversee all day to day operations of CTC

Oversee Record keeping for insurance payments and other payments.

Ensure there is good inventory keeping and health records.

Ensure compliance with ministry of health and also county government regulations.

Co-ordinate all general operations at the hospital to achieve efficiency and effectiveness.

Managing service providers

Asset management – develop and maintain a record of assets and inventory records and maintain an updated insurance schedule of the same.

Events Management – Support in the organization of internal and external meetings and conferences.

Oversight of front office administration and services, ensuring proper management of the reception and switchboard operations.

Supervision of all Administrative Assistants

Ensure all requisitions for administrative services strictly adhered to processes and provide administrative support to the Procurement team.

System Development – Developing, reviewing, and improving administrative systems, policies, and procedures, and using appropriate digital tools to improve efficiency.

Carry out any other duties as assigned from time to time by the management.

Requirements

Degree in Business/ Administration/Operations Management

Master’s in business administration

At least 5 years’ experience in a similar position.

Previous experience in a Health facility is an added advantage.

Effective communication and interpersonal skills.

Good report writing skills

Proven ability to structure persuasive arguments in a strategic manner.

Formal affiliation with the relevant professional body in the country office.

How to Apply

For more information and job application details, see; AGC Tenwek Hospital Administration Manager Jobs in Kenya

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