Expertise France Logistics and Security Officer Jobs in Ghana
About Expertise France
Expertise France is the French interministerial agency for international technical cooperation, and a subsidiary of the Agence Française de Développement (AFD) group. The second largest agency in Europe, Expertise France designs and implements projects that sustainably strengthen public policies in developing and emerging countries. It operates in key development fields such as governance, health, education and the environment, and works alongside its partners to help achieve the Sustainable Development Goals (SDGs).
Expertise France has been entrusted by the EU with the design and implementation of the “Sustainable Cities – Phase 1” project. The action proposed by Expertise France will address the need for capacity building and data collection of the Ministry of Local Government, Decentralisation and Rural Development (MLGDRD); at the decentralised level, the action will target selected Regional Capitals – Wa, Damongo, Nalerigu, Bolgatanga, Tamale – and the secondary city of Yendi.
In order to achieve these objectives, Expertise France will pursue the following actions:
Encourage coordination mechanisms between local and national authorities: strengthening capacities, urban observatory, including climate change and inclusivity issues in the urban policies, peer-to-peer dialogues…;
Structurally improve urban governance by strengthening the capacity of central and local governments to coordinate, design and implement urban policies, planning and regulation Enhancing and building the technical capacities of local authorities and promoting participatory approach
Supporting local authorities in the planning and implementation to improve water,sanitation and waste management services in the 6 beneficiary MMAs.
Tasks and responsibilities
The Logistics and Security Officer is responsible for the implementation of the logistics support framework adapted and properly sized to the project. He is the guarantor of the application, of the respect of the policies, rules, procedures, and good logistic practices, of the functions of purchasing and transport. It ensures that the teams are provided with the means, resources, and tools that the project needs to carry out its activities.
In the field, He/she manages from A to Z the logistics of an event, from its management to the supervision of the various post-event stages. He/She ensures the implementation and smooth running of operations while managing a dedicated budget.
The Logistics and Security Officer is also the technical guarantor of the smooth running of the event. He/She must be able to accompany the technical teams on D-Day and inform the users of the facilities in place at the reserved location. He/she is in charge of coordinating the operational implementation of the activities, coordinating the execution of the event, conducting the evaluation, and writing the review of the operation.
As such, the incumbent will be responsible for:
Support and monitor project activities,
Provide technical support to the project,
Build capacity and capitalize,
Logistics
Oversee and ensure supply chain performance,
Manage fleet of vehicles, base structures (office, residence), equipment and general resources,
Participate in the development and update of logistics procedures,
Follow up all the files related to the software domain in liaison with the administrative and financial manager,
Ensure the application of logistics procedures,
Ensure the security of goods received and stored in the Expertise France premises,
Assist in the logistical preparation of training sessions, seminars and workshops,
Assist in drafting technical specifications and terms of reference for the purchase of supplies or services,
Ensure storage, hygiene and cleanliness of inventory (organization, cleanliness, ventilation, absence of pests, etc.),
Security Management
Analyze the execution areas of the project and collect the elements necessary for the implementation of the security protocols, measures and rules of the agency in the cities of the mission,
Keep abreast of any changes and update the security context in the project areas,
Ensure that all Expertise France staff (missionaries, short-term or long-term experts, expatriate or national) follow up on the proper application of security protocols and instructions,
Monitor all security related files in liaison with the managers or sponsors of two projects and the head office security department,
Participate in the definition and regular updating of the security plan in relation to the managers and sponsors of the project and the security department at headquarters,
Continuously monitor in real time the situation of all Expertise France staff present and/or assigned in the cities of the mission,
Complete and transmit with recommendations the safety sheets and mission orders for any official travel approved in orange or red zone, to the security department at headquarters for validation,
Coordinate the safe movement of personnel or the transport of equipment, whether by air, road or sea (organization, monitoring, relations with local contacts),
Set up and manage a telecommunications system to keep in regular or permanent contact with all Expertise France staff in the cities/provinces of the mission,
Communication
Contribute to the development of an action plan/scoreboard of all the Project’s communication activities in relation to the policies/directives of Expertise France and the European Union in this area including its budget,
Contribute to the implementation of the aforementioned action plan/communication dashboard in accordance with the schedule and budget defined in particular in the context of the organization of events,
Contribute to enhancing the activities of the Project both at the national level, and with the beneficiaries and partners of the project as well as the action of Expertise France with the contribution of the European Union,
Be a force for proposal/advice on communication actions adapted to the target audiences and project objectives,
Event
Ensure the proper logistics of the event are organised by mobilizing the necessary human and material resources (internally and externally) in particular by identifying and managing the relations with the external service providers,
Propose technical support to ensure the implementation of remote sessions,
Launch invitations,
With the Activity Manager and Project Leader, carry out the planning and budget monitoring of the operation,
Management of premises and other equipment
Supervise maintenance teams,
Monitor the maintenance work of the agency premises,
Audit and maintain office equipment (including computers, printers, scanners, etc.),
Monitor the rehabilitation and maintenance of the structures necessary for the operation of the base: offices, living spaces, stocks, etc.
Participate in the implementation and monitoring of the IT network,
Professional Experience Requirements
Minimum Bachelor’s degree in Logistics, Communication or equivalent,
Minimum of 5 years experience in a similar position,
Experience communicating on projects funded by external partners would be an asset,
Previous experience in team management,
Basic knowledge in IT management,
Human skills and knowledge
Proven communication skills,
Know the regulations regarding purchasing, transport, storage, etc.
Know the policies/procedures for purchasing and logistics of the funders,
Anticipate and organize: show foresight (establish forward plans, anticipate means of action), and organizational sense (objectives to be achieved, distribution of roles.),
Taste for teamwork,
Organizational and prioritization skills and ability to manage multiple things at the same time,
Availability, flexibility, autonomy,
Team and coordination skills, excellent interpersonal skills,
Strong teamwork skills, flexibility, organizational skills, responsiveness,
Demonstrated writing skills (reports, briefing notes, strategies, etc.),
Pragmatic, proven ability to produce tools and documents in a short time,
Knowledge of French will be an advantage
How to Apply
A CV
A cover letter
Three business references including email and telephone contacts
The application should be sent to the email address: [email protected]
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