GOAL MDTF Lot Coordinator Jobs in South Sudan
Job Purpose
Based in Gogrial West/Ulang and frequent travel in MDTF field locations within the lot, the Lot Coordinator, as the most senior field staff, will be responsible for direct management and oversight of the MDTF activities. S/he will provide operational, management and administrative support to the other members of the Lot (Senior Program Officers, MEAL Officer, Nutrition Officer BHI Officer, Senior Finance Officer Cashier, Hospital Manager, MNCH Manager and Field Manager).
This responsibility covers the operational/support functions (Security, Human Resources, Logistics, Finance and Admin) and direct programme activities (HSTP implementation) and includes coordination, programme planning and overseeing the day-to-day operations of senior field staff. The Lot Coordinator will lead a technical team (MEAL Officers, Medical Logistician, Health, Nutrition and the Gender Equality and Social Mangers), frequently liaising with County Health Department staff within the Lot. The Lot Coordinator should have a good top-level knowledge and understanding of all activities in their location, in particular he/she should be aware of the constraints faced by the team and be actively working with them to manage these constraints and trouble shoot problems as they arise.
Objective
Coordinate and oversee the successful implementation and monitoring of the MDTF programme for her/ his assigned Lot 22.
This will involve ensuring:
Proper planning by the programme departments to ensure programme implementation is in accordance with the donor proposals.
Good, timely coordination between the different programme departments and Operational/Support functions.
An understanding by all parties of the constraints faced by other departments.
The efficient performance of the Operational/Support functions.
If required, the LC has a role to play resolving any conflicts between the different departments.
Overall Key responsibilities:
Programme Management
Overall Management of the Lot assigned.
Planning and implementing the activities in coordination with the CHDs in the lot at the field level.
Responsible for the CHD capacity building plan for the CHDs in the lot at the field level.
Direct line management and day-to-day oversight of the Project staff in the Lot area including Senior Health Officer, MNCH/Hospital Managers, GESI officers , Medical Logisticians, MEAL Officer, Field Operations Manager and Finance) focusing on continuous quality improvement.
Manages partnership and relationships with State Ministry of Health (SMOH) at the lot area.
Ensures that items needed for project implementation are procured timely and within budget.
Budget holder in the Lot area assigned.
Ensures that MEAL functions in the Lot area are carried out timely (including DHIS data collection, supporting and mentoring the CHD in data analysis, and monthly routine reporting)
External coordination to ensure GOAL’s position is understood and protected
Escalates in a timely manner issues of concern related to: safeguarding, fraud and compliance
Weekly coordination meetings with senior managers, combined with robust schedule of site visits to ensure LC is familiar with programme activities
County Health Department Capacity Development:
Responsible for the overall Capacity development of the CHDs in the assigned Lot.
Plans and implements the CHD’s Capacity assessment within the inception phase – in close coordination with Programme manager, State Ministry of Health and the respective CHD staff.
Implements the outcome of the CHD capacity assessment.
Joins CHDs for County Supportive supervision visit and support in reporting writing for such visit.
Work with the CHD/SMOH/County Hospital/State Hospital/PHCC and PHCU to develop a detailed budget for the use of the operational budget line for each of this entity.
Work closely with the Hospital Managers in her or his Lot to facilitate the development of implementation plan for the hospitals; regularly review the implementation progress and update accordingly .
Security
Implement GOAL’s Security Guidelines and Procedures
Periodically review of site-specific security guidelines
Ensure all office and accommodation meet basic security standards, including fire prevention, lockdown and evacuation procedures.
Ensure all staff are familiar with GOAL’s Security Guidelines and GOAL evacuation plan
Provide a security briefing to all staff/visitors arriving into the site for the first time
Logistics
Day-to-day management of Field Operations Manager (FOM)
Work with FOM to ensure GOAL logistics procedures are adhered to at all times, reporting any breaches to Logistics Coordinator/ACDS
Coordinate with Logistics Coordinator on issues related to Logistics.
Ensure Logistics Office provides required support to programmes.
Use the weekly stock report to monitor supplies, materials, and other stock in the different stores and work with the team to plan distribution of items so that things are delivered to the last mile timely
Work with the Lot Logistic Officer to complete the weekly store report.
Procurement
Together with the other programme staff at the Lot level and the MDTF Project Co, develop procurement plan for individual counties and maintain a consolidated plan (for the lot) and work in close coordination with the procurement team to make sure this is regularly updated;
Follow up with both the field County Teams a and the Juba base procurement and logistics team on ongoing procurement making sure unnecessary delays are avoided and flag to SMT any delays that might affect programme delivery ..
Regularly review ongoing procurement and planned activities and update procurement plan
Ensure request are raised with the lead time of procurement level that is involve in mind to minimize delays in the implementation of critical components of the project
Monitoring, Evaluation, Accountability and Learning:
Work with the MEAL team to ensure that IPTT is develop for the project clearly indicating targets for each county and lot.
Support the Lot area teams to collect the data digitally and analyse the same for use during the monthly reporting.
Work with the relevant team members to plan and conduct quarterly joint supportive supervision with SMOH and monthly supervision by CHDs for assigned lot.
Organize and facilitate quarterly review of performance, identification of bottlenecks and microplanning of corrective solutions by CHDs, and Bi-annual review meeting organized by SMOH with the participation of all CHDs within each state.
Works with the CHDs in consolidation of data and ensures there is generation and submission of the Lot based reports to Program Manager within the agreed timeframes.
Any deviation from targets is flagged before the reporting and explained in the monthly reporting
Other Duties
The postholder may be requested to undertake other activities mutually agreed with the PD .
Essential requirements:
Bsc. in Public Health
Experience in programme management
Knowledgeable on Health systems strengthening – all WHO pillars in county health department capacity development support.
Experience working in South Sudan for a minimum of two years.
Excellent knowledge on rules and regulations governing implementation of DFID funding
Self-starter and able to work under undue pressure to accomplish program needs,
Computer literate: proficiency in Ms Words, Excel, Outlook, and Data Base required.
Good in training and facilitation – with excellent adult training and facilitation skills (preferably with TOT and TOF)
An excellent negotiator with experience liaising with County Health Departments, State Ministry of Health, donors and GOAL.
Staff management experience and skills
How to Apply
For more information and job application details, see; GOAL MDTF Lot Coordinator Jobs in South Sudan
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