G4S National Project Coordinator Jobs in South Africa
Job Introduction:
G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a National Project Coordinator based at our Head Office in Centurion, reporting to the National Operations Manager: ESS
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which a National Project Coordinator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.
Role Responsibility:
Management of Financial Administration for Projects & Technology department
Consolidation of monthly invoices received
Follow-up with 3rd parties and vendors
Taking delivery of orders
Reconciliation of costs of project, petty cash,Technology Supplier Payments
Keep track of billable hours
Assist AR & AP with client & supplier order/invoicing queries
Meet with suppliers for account & invoice queries
Quality Assurance
Skycom stock sheet allocations
Check regional stock sheet allocations
Monitor month end invoicing to meet forecast
Effective management and control of regional and site assets
Maintenance of stock levels – transport, ordering, purchasing
Manage procurement process from placing orders, to generating POs
Distribution of stock as required and ordered
Maintenance of stock database
Procurement
Sourcing, negotiation, contract management and supplier relationship management.
Sourcing of quotes from a minimum of three (3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.
Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.
Assist with maintenance of equipment and disposal, transfer of equipment between regions
Asset Management
Compiling a combined inventory from all sites in the region.
Conducting a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register.
Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations
Asset life cycle and ancillary cost management
Effective Project Administration, Deployment and requirements
Logistics as needed for projects: Request Accommodation, Flight and car rental quotes
Process travel on Travelit for approval
Import and customs clearing for project stock
Process Uniform, Stationary & Grocery requests from Regions & AMR Business Unit
Compile and maintain project plan
Liaise with management over bottlenecks and requirements
Review project profitability
Assist with Project spill over in all regions
Effective E-Works Administration
Load jobs and communicate with the Skycom General Manager and Sales Person action
Task Software support and Developers
Load purchase orders
Send invoices for GRV
Prepare SOQ for invoicing to clients
Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks
Process completed Job Cards for Request For Order & No Charge Quotes
Load client & suppliers
Ad Hoc
Process EFT payments to suppliers
Assist with out of country shipping for projects
Arrange and conclude shipping inspections for customs
Process vendor applications for Clients & suppliers
Health and Safety
Participate in the design/ development/ review/implementation and monitoring of the branch/region/national safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents on all levels
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time
Qualifications and Experience
Grade 12
Relevant Tertiary Qualification recommended
2 Years Projects Experience in a similar role (advantageous)
Skills and Attributes
Computer Literate (MS Office & ChromeOS)
Financial Acumen
Delivering strategy & objectives
Driving change
Leading people
Delivering performance
Working with complexity under dynamic circumstances
Managing professionally
Customer thinking
Collaborating and cooperating
Excellent Time Management skills
Awareness of the market environment
Excellent Communication (written and verbal)
Supporting and working with others
Delivering
Excellent Customer Service
Understanding the organisational environment
Attention to detail
Work under pressure
How to Apply
For more information and job application details, see; G4S National Project Coordinator Jobs in South Africa
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