United Nations Mission in the Republic of South Sudan Contracts Management Assistant Jobs in South Sudan
Org. Setting and Reporting
This position is located in the United Nations Mission in South Sudan (UNMISS) in Juba, South Sudan. Juba is classified in the “E” category and as a non-family duty station. The Contracts Management Assistant (FS5) will report to the Chief Rations officer or his/her designated official.
Responsibilities
Under the overall supervision of the Chief Rations officer or his/her designated official, the incumbent will ensure the effective implementation of service and supply contracts. Work at this level involves managing contract actions related to worldwide procurement of a variety of commodities, materials, equipment, foodstuffs, and services for technical cooperation and/or administrative support projects, e.g., having long-term social and economic effect on a country or affecting mandated- activities of the Organization; review requisitions, and coordinate with technical and/or substantive offices and other groups in each phase of the contract management process.
Support the Rations unit in the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management.
Support the procurement process including providing input to statement of works/requirements, assist in the development of technical evaluation criteria, supporting technical evaluation process for the new solicitation, provide guidance during contract drafting; Help to develop a quality assurance plan to provide a systematic method to evaluate services and products.
Oversee the adherence to contractual agreements for material, equipment and production costs, performance requirements and delivery schedules by periodic and ad hoc checks. Recommend amendments and extensions of the contracts and advise affected parties on contractual rights and obligations.
Assist in contract close out including identifying, memorializing, and disseminating best practices and lessons learned and performing contractor; Under the supervision of the Chief of Rations, ensure the enforcement of UN contracts in consultation with the Supply Section, Contract Administration Unit at UN HQs, as appropriate, and liaising with other Departments on claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies.
Support the Mission Contract Management Section which assists the Procurement Section in resolving within the terms and conditions of the contract of conflicts/performance issues arising in cases of poor performance or non-compliance with contractual obligation by either party to the contract.
Draft relevant audit responses relevant to contract management in the mission or review any other audit responses that may have aspects purporting to the mission contract management; Maintain electronic and hardcopy files and records to ensure proper accountability; Implement work program.
Maintain effective relations with contractors and service providers.
Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
Documents requirements and background information used for data analysis.
Perform other duties as assigned by the supervisor.
Competencies
Professionalism: Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies, and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services, and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school or equivalent diploma is required.
Job – Specific Qualification
Relevant training in software applications such as Outlook, Word and Excel are required.
Work Experience
A minimum of eight (8) years of progressively experience in supply management, contracts/quality administration, logistics or related area is required.
Knowledge of electronics rations management system (ERMS), Umoja/SAP database is required.
Experience in budget preparation, expenditure monitoring and invoices processing is desirable.
One (1) year or more of experience in data analytics or related area is desirable.
Experience in providing services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
How to Apply
For more information and job application details, see; United Nations Mission in the Republic of South Sudan Contracts Management Assistant Jobs in South Sudan
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