IPOA Principal Office Administrator Jobs in Kenya
Job Purpose
Responsible for coordinating provision of secretarial services in an effective and efficient manner throughout the Authority.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
Supervise implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;
Coordinate management of correspondences;
Supervise development and maintenance of filing system in the respective office of deployment;
Lead in scheduling of appointments and meetings;
Coordinate travel arrangements;
Coordinate office protocol;
Manage office petty cash;
Manage records in the respective office of deployment;
Lead in the development of reports in respective office of deployment;
Coach, mentor, supervise and facilitate capacity development activities for staff under their purview; and
Supervise development and implementation of individual work plan for officers under their purview.
Operational Responsibilities / Tasks
Organize meetings and prepare necessary materials for the meeting;
General administration of the office;
Answer and direct phone calls;
Collaborate with other stakeholders, directorates and departments;
Implement management decisions;
Implement management decisions;
Implement risk mitigation measures;
Develop and implement individual work plan.
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Master’s degree in Business Administration/Management or any other relevant and equivalent qualifications from a recognized Institution; and
Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution;
OR
Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution.
Professional Qualifications / Membership to professional bodies
Secretarial management course lasting not less than four (4) weeks from a recognized Institution;
Management course lasting not less than four (4) weeks from a recognized institution.
Previous relevant work experience required
Served in the position of Senior Office Administrator for a minimum period of three (3) years at IPOA grade 7 or for a period of nine (9) years in office administration in the Public or private sector.
How to Apply
For more information and job application details, see; IPOA Principal Office Administrator Jobs in Kenya
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