IMPACT Initiatives Deputy Country Coordinator Jobs in Uganda
Functions
Under the management of IMPACT’s Country Coordinator, the Deputy Country Coordinator is responsible for representing IMPACT and managing and developing IMPACT’s programs in Ethiopia. The DCC will lead the IMPACT team to achieve program excellence and ensure the highest level of impact and accountability, while ensuring compliance to IMPACT guidelines, policies and standards across the mission.
The DCC, with the support of the CC, is in contact with HQ, ensuring that organizational risks are promptly and clearly communicated to the all relevant persons. She/he will promote organizational vision and core values across the mission and will actively link with HQ to contribute to the implementation of IMPACT’s global strategies.
The Deputy Country Coordinator will be hosted by ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, Logistics and Finance issues. S/he will therefore fully abide by ACTED’s Security, HR, Administration and Logistics rules and regulations, and, in coordination with ACTED, will ensure that all IMPACT staff abide by them.
Responsibilities
The Deputy Country Coordinator responsibilities include the following:
Strategy Development & Implementation
Context analysis: Ensure IMPACT has an up-to-date understanding of the aid/humanitarian situation, the impact of a crisis and the aid/humanitarian planning, coordination and response mechanisms, as well as key aid/humanitarian stakeholders in Ethiopia.
Support the CC in the development of a detailed strategy for IMPACT. Oversee the implementation of this strategy and take a lead role in identifying strategic opportunities for strengthening IMPACT’s work.
Fundraising
In close coordination with the Country Coordinator, Research Managers, IMPACT HQ and in consultation with ACTED country teams, approach donors to identify funding to support IMPACT’s programs (including, as relevant, REACH, PANDA and, with ACTED, AGORA).
Support project proposal conceptualization within the framework of the country, regional and global strategy, review with ACTED and/or other relevant country partners as relevant and submit proposal to HQ Grant Management Unit for validation.
Programme Planning and Implementation
Ensure that all IMPACT programs are aligned with IMPACT global and country strategies, are conducted in coordination with and, when relevant, undergo the validation by IMPACT HQ, and are planned in line with relevant project objectives and with IMPACT’s research cycle and other relevant guidelines/standards.
Supervise all stages of program implementation, any progress and delays, receiving regular updates from team members providing inputs when required.
Maintain regular link with ACTED (as relevant) to facilitate the provision of logistic, administrative and security support to facilitate program implementation, as well as ensuring that IMPACT teams comply to ACTED’s security and other relevant FLAT regulations during program implementation.
Knowledge Sharing and Learning Process
Ensure the application of the M&E framework for each program, in line with IMPACT’s M&E
guidelines.
Ensure learning and knowledge is shared across units and country programmes.
Project Cycle Management
Grant Management: Monitor output achievement and ensure a timely completion of projects. Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements.
Finance Management: Ensure accurate budget expenditure tracking, cash burn rates and forecasting to anticipate financial risks and avoid under/over spending in close coordination with the Finance Officer, the Country Coordinator, (Senior) PD and Grants officer and (as relevant) with the IMPACT Finance Control Unit and ACTED PD and finance departments.
Assets and IT Management: Ensure proper asset management in collaboration with the logistics assistant and ACTED logistics and IT departments.
Team Management and Leadership
Leadership: Provides leadership across the mission, as well as within the Regional Senior Management Team.
Staff Management: Ensure that all staff understand and are able to perform their roles and responsibilities. Ensure that all staff have clear and regularly updated TORs, workplans and Key Performance Indicators against which their performance will be appraised. Promote team building, productivity and staff welfare. Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management of international and national staff working in IMPACT programs.
Unit Model: In close collaboration with the Country Coordinator ensure, organizational units are established and ensure all staff within a given a unit are provided detailed information on their roles and responsibilities.
Administration and HR management: Ensure timely recruitment of staff working in IMPACT programs (in coordination with ACTED where relevant) and contribute to international staff recruitment upon HQ identification; proactively adapt the staffing structure to needs and funding. Ensure timely attendance sheets, leave plans, as well as exit forms for departing staff.
Internal Coordination and Communication
Internal communication: Facilitate internal communication within the team and information sharing for a positive working environment. Ensure that any risk to IMPACT programming, projects or staff is as soon as possible communicated to and understood by Country Coordinator and relevant HQ head of departments.
Coordination with ACTED: Regularly coordinate with ACTED’s Country Director and ACTED support staff as needed. Ensure regular coordination with ACTED’s Project Development, Finance and other FLAT departments at all stages of project development and implementation, including donor discussions, participation in project kick off and lessons learnt meetings, joint drafting of monthly internal updates (BFU, RFUs, allocation tables, etc), and drafting of donor reports or amendment requests. Ensure compliance of all staff to ACTED FLAT, HR and security procedures.
External Engagement
Establish, maintain and improve active and regular working relationships with coordination and aid decision-making forums (clusters, sectors, working groups, NGO forum, HCT, etc), UN agencies, donors, NGOs, consortia, academia, etc. Ensure that IMPACT and its programs are well understood by key aid stakeholders and that potential partnership options have been explored when relevant. This responsibility will be vital in where the majority of the Ethiopia Aid Coordination is centralised.
Capitalize and strengthen relationships with key IMPACT global partners at country level; ensure any issues that may impact on global partnerships are communicated to and understood by IMPACT directors.
Requirements
Academic Excellent academic qualifications, including a Master’s degree in a relevant discipline (International Relations, Political Sciences, Social Research, Economics, Development Studies, or similar)
Management experience Previous experience in a senior management role in a INGO at field level . Proven track record in successful management of international and national teams in humanitarian contexts
Familiarity aid system Familiarity with the aid system, and the research community;
Communication/reporting skills Excellent communication and drafting skills for effective reporting, including proven experience in contributing to high level presentations/briefings.
Years of work experience At least 5 years of relevant working experience or proven progression within IMPACT
Research skills: Excellent research and analytical skills an asset. Experience in assessments. M&E, field research, evaluations an asset.
Software skills: Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint. Familiarity with R, SPSS and/or STATA, ArcGIS or other statistical analysis/GIS software an asset
Multi-tasking skills Ability to multitask with tight deadlines, on numerous research cycles in complex environment;
Level of independence A self-starter with a proven ability to work independently;
Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility;
How to Apply
For more information and job application details, see; IMPACT Initiatives Deputy Country Coordinator Jobs in Uganda
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