Open University of Kenya Executive Secretary Jobs
Duties And Responsibilities
The duties and responsibilities shall include but are not limited to:
Provide personal administrative support through conducting and organizing administrative duties and activities including receiving and handling information and visitors.
Draft and type letters, memoranda, notice of meetings, circulars to respond/inform/communicate to both internal and external customers.
Manage office diary by marking and updating important office dates and appointments to avoid clash of events.
Provide an initial contact point for all clients by giving first line information for customer’s satisfaction in accordance with the office service charter.
Manage proper keeping of records/documents by maintaining a good filing system for ease of records access.
Organize travel arrangements through hotel booking, flights and excursions to meet appointment deadlines.
Control and manage office expenses by replenishing the office petty cash float to curb wastage of resources.
Order and control office stationery by use of stock bin cards to ensure order levels are observed for the smooth running of the office.
Secure and ensure timely servicing of office machines and equipment in the office through routine maintenance by service providers.
Maintain office cleanliness to ensure a conducive work environment for the University clients.
Requirements For Appointment
For appointment to this grade, one MUST have:
A Master’s Degree in Secretarial Studies, Office Management, Human Resource Management, Business Administration, any other relevant qualification from an accredited institution of learning; or Higher national diploma in secretarial studies with nine (9) years of experience in a similar executive position.
A Bachelor’s Degree in Secretarial Studies, Bachelor of Office Management, Bachelor of Commerce (HRM), Bachelor of Business Management (Business Administration) or any other relevant qualification from an accredited institution of learning.
Single and group certificates offered by KNEC or an equivalent certificate from a recognized examining body.
Three (3) years relevant working experience as Principal Office Administrator Grade 7 or comparable.
Demonstrated leadership skills and management of staff at University level or comparable institution.
Computer proficiency and conversant with the use of ERP systems.
How to Apply
For more information and job application details, see; Open University of Kenya Executive Secretary Jobs
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