Save the Children Finance Officer – Gambella Worldwide Jobs in Kenya
Role Purposes:
The role purpose of the Finance Officer at Hawassa Field Office is to ensure sound financial management of the program and timely financial reporting. This includes processing payments, maintaining accurate financial records, reconciling accounts, overseeing settlement of advances and accounts payable, ensuring timely payments of statutory deductions and staff pension skims, tracking VAT receivables, preparing, and sending VAT receivable documents to the country office for reimbursement, and filing and maintaining custody of financial documents for audit processing. The Finance Officer also plays a key role in ensuring compliance with policies and internal control procedures, preparing journal entries, and retrieving documents for audit processing, as well as proper archiving and retrieval of financial documents for accurate record keeping
Job Specific Roles and Responsibilities:
Prepare check or cash payment vouchers for all completed cash requests, fill out the form with proper codes and other required information, attach all necessary documents, and process payment after obtaining approval.
Follow up and receive work, travel, and other advance settlement documents, check for completeness, attach all necessary information to the settlements, and prepare journal entries.
Process Prosave BPV for procurement payments and forward to the relevant supplies invoice processing.
Prepare the General Ledger and Cash Offline Spread Sheet (GLACOS) for review and posting by the Finance Coordinator.
Ensure timely payment to the Income Tax Authority, statutory deductions, and staff pension skims.
Follow up on advances and accounts payable for timely settlement and prepare monthly schedules for payables, receivables, and necessary tax schedules.
Collect and review petty cash vouchers, sign off on replenishment requests, and ensure completeness of documentation and appropriate coding.
Reconcile VAT records with original vouchers and submit for reimbursement.
Maintain custody and proper filing of all monthly processed and posted documents, and scan them every month.
Stamp all financial payments and supporting documents as “paid” before delivery to the archive. Retrieve and return finance documents from the archive for audit processing.
Make photocopies and scans of financial documents as needed.
Prepare bank reconciliation statements for the bank accounts.
Assist program coordinators in reviewing and updating monthly and annual budget requirements and reporting fund utilization.
Travel to fields when necessary to collect documents and assist with payments.
Perform other relevant tasks assigned by the supervisor.
Requirements
A degree in accounting or equivalent combination of education and work experience
Experience
Minimum 3 years of relevant experience.
Excellent proven knowledge in MS Office (Excel, Word, Outlook)
Familiarity in using Accounting Software’s: Agresso system is preferable.
Experience in staff management is desirable.
Knowledge, Skills, and Abilities
Strong accounting, training, and analytical skills
Willingness and ability to dramatically change work practices, flexibility in working long hours, and ability to work with incoming surge teams
Holds oneself accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values.
Builds and maintains effective relationships with their team, colleagues, members, and external partners.
Excellent interpersonal, communication, and presentation skills
Fluency in written and spoken English.
Commitment to Save the Children values.
Teams, in the event of emergencies
How to Apply
For more information and job application details, see; Save the Children Finance Officer – Gambella Worldwide Jobs in Kenya
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