Insurance Regulatory Authority Assistant Manager Supply Chain Management Jobs in Kenya
Job purpose
The position is responsible for the operations management of the Supply
Chain Management function. Advising the user department on the best
procurement practices while ensuring there is continuous availability of
goods, work and services to ensure seamless operations.
Job specifications
Duties and responsibilities will entail:
Managerial/Supervisory responsibilities
Develop Supply Chain management processes, procedures, legislation
for effective and efficient operations;
Develop draft contracts in conformance and compliance tender
documents to ensure compliance with legislation and protection of
Authority’s interests;
Ensure preparation of professional opinion to the Accounting Officer in
compliance with PPADA and the Regulations;
Prepare professional opinion to the Accounting Officer in compliance
with PPADA and the Regulations;
Develop and Implement and enforce regulations and policies on supply
chain management that aligns to the Corporate Strategy;
Develop, review, and maintain supplier selection, evaluation methods
and performance strategies to improve their effectiveness and efficiency;
Support users in conducting market research, advice on budget
estimates as well as guiding in the preparation of appropriate tender
documents;
Implement all supply chain for goods, works and services in the
Authority and discharge of duties in line with the Public Procurement
& Asset Disposal Act and Regulations;
Review the preparation of statutory reports to PPRA and other reports
for goods, works and services and recommend for submission;
Develop supplier relations for effective performance contract and
delivery goods, works and services;
Compile and Divisional Annual Procurement and Disposal Plan in
liaison with all head of departments;
Develop all risks related to procurement and contract management by
ensuring that appropriate controls are instituted and implemented to
mitigate and eliminate the risks
Develop and implementation of the Department’s implementation of
Quality Management System, risk management and knowledge
management to ensure compliance.
Coordinate and review posting of tenders and information to the
relevant IRA websites and Government
Operational Responsibilities / Tasks
Participate and offer secretariat aspect of procurement committees that
are in conformance with the Act and Regulations;
Compiling supply chain management data;
Implement and enforce regulations and policies on supply chain
management;
Prepare analyse supply chain estimates of expenditure;
Verify and participate in the disposal of Assets;
Coordinate and analyse the material receipt from suppliers and issues
to contractors; carrying out internal monitoring and evaluation of goods
and services;
Lead and participate in stock taking exercise;
Prepare any analyse stocks reconciliations;
Ensures suppliers are paid promptly by processing and passing the
payment documents to finance within the specified period;
Supervise stores operations;
Plan, coordinate and execute timely and quality supply chain
operations;
Prepare appropriate tender documents in liaison with the user
departments.
Participate in the evaluation of tenders, proposals, quotations and offer
secretarial services;
Participate in the Inspection & Acceptance of goods, works and services
and prepare inspection report;
Prepare of annual and revised procurement and disposal plans;
Maintain proper procurement records to ensure adequate audit trail;
Conduct periodic market survey for goods, works or services;
Keeping track of tenders in progress and generating status reports.
Responsible for tender box opening of tenders, proposals, quotations;
Preparation of tender advertisement in the local press and posting them
on IRA and State Portal website;
Assist manage contracts with the user departments and report any
variations in contract terms and conditions
Person specification
Masters’ degree in Procurement and Supplies management, Logistics
and Supply Chain Management, Economics, Business Administration,
Commerce, Entrepreneurship or relevant field from a recognized
institution;
Bachelor’s degree in any of the following disciplines: Supply Chain
Management and Logistics, Commerce/Business Administration (Supplies Management option) Or relevant qualification from a recognized institution;
Six (6) years relevant experience;
Membership to Kenya Institute of Supplies Management (MKISM) or
Chartered Institute of Purchasing and Supplies(CIPS) or equivalent;
Management Course lasting not less four (4) weeks; and
Meets the provisions of chapter six of the constitution.
Competencies and skills
Strong negotiation skills
Strong communication and presentation skills
Good mentorship and coaching skills
Leadership and supervision skills
How to Apply
For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Supply Chain Management Jobs in Kenya
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