Jun 13, Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

Job purpose

The position is responsible for developing, planning and implementing

effective records management and appropriate management of Authority’s

records from documents creation, updating file index; ensuring security of

information/files in the registry; up-dating and maintaining up-to-date file movement records, through to their disposal.

Job specifications

Duties and responsibilities will entail:

Managerial/Supervisory responsibilities

Prepare and implement records management policies, strategies and

procedures for effective service delivery

Oversee the management of electronic and / or paper – based

information

Designing and developing filing systems that will ensure appropriate

access to information while ensuring compliance with relevant

legislation and regulations;

Ensuring that financial, legal or administrative requirements and

regulations are complied with.

Ensuring that data is protected, classifying and indexing reports,

destroying or archiving finished data/records.

Ensuring that records are easily accessible when needed.

Supervision of the Authority’s Records Management Office, filing

systems, facilities, equipment and tools

Preparation and implementation of the Section’s annual budgets,

annual work plans, procurement and disposal plan in compliance with

the applicable laws and regulations;

The implementation of Quality Management System, risk management

and knowledge management in the Section;

Mentorship and coaching of staff within the Records Management

Section.

Operational Responsibilities / Tasks

Coordinate the implementation of developed policies, processes and

procedures within the department;

Coordinate and monitor the performance of the Records Management

section to ensure that activities are in line with the overall strategy of

the organization.

Coordinating the performance appraisal of staff within the Records

Management Section to ensure attainment of Authority’s deliverables

Monitoring budget implementation within the department and advise

on expenditure

Coordinate the activities of the Authority’s registries and to ascertain safe custody of all records;

Participate in the preparation and implement departmental budget

Set performance targets and undertake performance appraisal for direct reports.

Person specification

Masters’ degree Information Science Management, Records

Management or any of the Social Sciences plus a Certificate in

Records Management/Information Management or other

relevant and equivalent qualifications from a recognized

Institution;

Bachelors’ degree in any of the following disciplines: –

Information Science Management, Records Management or

any of the Social Sciences plus a Certificate in Records

Management/Information Management or other relevant and

equivalent qualifications from a recognized Institution;

At least six (6) years relevant work experience;

Management Course lasting not less four (4) weeks; and

Meets provision of chapter six of the Constitution.

Competencies and skills

Strong negotiation skills

Strong communication and presentation skills

Good mentorship and coaching skills

Leadership and supervision skills

How to Apply

For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

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