Jun 13, Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

jun-13,-insurance-regulatory-authority-assistant-manager-records-jobs-in-kenya

Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

Job purpose

  • The position is responsible for developing, planning and implementing

    effective records management and appropriate management of Authority’s

    records from documents creation, updating file index; ensuring security of

    information/files in the registry; up-dating and maintaining up-to-date file movement records, through to their disposal.

    Job specifications

    Duties and responsibilities will entail:

    Managerial/Supervisory responsibilities

  • Prepare and implement records management policies, strategies and

    procedures for effective service delivery
  • Oversee the management of electronic and / or paper – based

    information
  • Designing and developing filing systems that will ensure appropriate

    access to information while ensuring compliance with relevant

    legislation and regulations;
  • Ensuring that financial, legal or administrative requirements and

    regulations are complied with.
  • Ensuring that data is protected, classifying and indexing reports,

    destroying or archiving finished data/records.
  • Ensuring that records are easily accessible when needed.
  • Supervision of the Authority’s Records Management Office, filing

    systems, facilities, equipment and tools
  • Preparation and implementation of the Section’s annual budgets,

    annual work plans, procurement and disposal plan in compliance with

    the applicable laws and regulations;
  • The implementation of Quality Management System, risk management

    and knowledge management in the Section;
  • Mentorship and coaching of staff within the Records Management

    Section.

    Operational Responsibilities / Tasks

  • Coordinate the implementation of developed policies, processes and

    procedures within the department;
  • Coordinate and monitor the performance of the Records Management

    section to ensure that activities are in line with the overall strategy of

    the organization.
  • Coordinating the performance appraisal of staff within the Records

    Management Section to ensure attainment of Authority’s deliverables
  • Monitoring budget implementation within the department and advise

    on expenditure
  • Coordinate the activities of the Authority’s registries and to ascertain safe custody of all records;
  • Participate in the preparation and implement departmental budget
  • Set performance targets and undertake performance appraisal for direct reports.

    Person specification

  • Masters’ degree Information Science Management, Records

    Management or any of the Social Sciences plus a Certificate in

    Records Management/Information Management or other

    relevant and equivalent qualifications from a recognized

    Institution;
  • Bachelors’ degree in any of the following disciplines: –

    Information Science Management, Records Management or

    any of the Social Sciences plus a Certificate in Records

    Management/Information Management or other relevant and

    equivalent qualifications from a recognized Institution;
  • At least six (6) years relevant work experience;
  • Management Course lasting not less four (4) weeks; and
  • Meets provision of chapter six of the Constitution.

    Competencies and skills

  • Strong negotiation skills
  • Strong communication and presentation skills
  • Good mentorship and coaching skills
  • Leadership and supervision skills

    How to Apply

    For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

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