Jun 13, Insurance Regulatory Authority Assistant Manager Administration Jobs in Kenya

jun-13,-insurance-regulatory-authority-assistant-manager-administration-jobs-in-kenya

Insurance Regulatory Authority Assistant Manager Administration Jobs in Kenya

Job purpose

  • The position is responsible for the coordination of the development and

    implementation of administration policies and procedures in line with the

    Authority’s Corporate strategy to ensure effective and efficient utilization of

    all Authority’s resources and assets.

    Job specifications

    Duties and responsibilities will entail:

    Managerial/Supervisory responsibilities

  • Prepare and implement administrative policies, strategies and

    procedures for effective service delivery
  • Coordinate the efficient management of the Authority’s office

    environment, facilities and assets;
  • Coordinating the functions of Administration department including

    security, drivers, and ensure seamless delivery of services.
  • Ensure implementation of occupational safety and health requirements

    within the Authority;
  • Preparation and implementation of the Department’s annual budgets,

    annual work plans, procurement and disposal plan in compliance with

    the applicable laws and regulations;
  • Coordinate the implementation of Quality Management System, risk

    management and knowledge management in the department;
  • Mentorship and coaching of staff within the Department;
  • Maintenance of Authority’s assets and property
  • Managing service contracts and service level agreements for outsourced

    services;
  • Initiate and implement renewals of general insurance covers for vehicles,

    buildings and equipment.

    Operational Responsibilities / Tasks

  • Coordinate and ensure implementation of relevant statutory

    regulations and standards for compliance;
  • Coordinate and review Department’s performance to ensure that

    activities are in line with the overall strategy of the organization.
  • Supervise management of the Authority’s operations such courier

    services, transport, Records, security to ensure seamless delivery of

    services.
  • Prepare monthly, quarterly and annual reports for the department
  • Prepare and monitor the implementation of the departmental

    budget;
  • Establishment and management of the Authority’s records

    management office / registries and ensuring safe custody of all

    records;
  • Advise on the compliance of the internal controls and procedures
  • Coordinate the proper management of records, disposal and

    destruction procedures as provided for by the government policies

    and procedures.
  • Coordinate transport and administration information system,

    approval of transport requests and allocation of vehicles
  • Coordinate the preparation and submission of quarterly

    Performance Contracting reports for the department
  • Coordinating Administration support and logistics management in

    order to ensure smooth operations for the organization
  • Coordinate the activities of the Authority’s registries and to

    ascertain safe custody of all records;
  • Participate in the preparation and implement departmental budget
  • Set performance targets and undertake performance appraisal for

    direct reports;
  • Prepare monthly quarterly and annual reports for the department
  • Maintaining up-to-date Authority’s assets register;
  • Supervise the records management staff, filling systems, facilities

    and equipment
  • Coordinate the provision of outsourced services comprising of mail

    delivery systems, office security, cleaning, catering & front office

    reception services.
  • Management of office inventory, repairs and maintenance of office

    equipment and facilities.
  • Identifying assets for disposal;
  • Preparing Authority’s assets register; and
  • Coordinate Fleet management and inspection.

    Person specification

  • Master’s degree in Social Science, Business Administration,

    Commerce, Strategic Management, or any other recognized

    equivalent qualification from a recognized University/

    Institution;
  • Bachelor’s degree in Social Science, Business Administration,

    Commerce, Strategic Management, or any other recognized

    equivalent qualification from a recognized University/

    Institution;
  • Six (6) years relevant experience;
  • Management Course lasting not less four (4) weeks; and
  • Meets provision of chapter six of the Constitution.

    Competencies and skills

  • Strong negotiation skills
  • Strong communication and presentation skills
  • Good mentorship and coaching skills
  • Leadership and supervision skills

    How to Apply

    For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Administration Jobs in Kenya

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