Insurance Regulatory Authority Assistant Manager Administration Jobs in Kenya
Job purpose
The position is responsible for the coordination of the development and
implementation of administration policies and procedures in line with the
Authority’s Corporate strategy to ensure effective and efficient utilization of
all Authority’s resources and assets.
Job specifications
Duties and responsibilities will entail:
Managerial/Supervisory responsibilities
Prepare and implement administrative policies, strategies and
procedures for effective service delivery
Coordinate the efficient management of the Authority’s office
environment, facilities and assets;
Coordinating the functions of Administration department including
security, drivers, and ensure seamless delivery of services.
Ensure implementation of occupational safety and health requirements
within the Authority;
Preparation and implementation of the Department’s annual budgets,
annual work plans, procurement and disposal plan in compliance with
the applicable laws and regulations;
Coordinate the implementation of Quality Management System, risk
management and knowledge management in the department;
Mentorship and coaching of staff within the Department;
Maintenance of Authority’s assets and property
Managing service contracts and service level agreements for outsourced
services;
Initiate and implement renewals of general insurance covers for vehicles,
buildings and equipment.
Operational Responsibilities / Tasks
Coordinate and ensure implementation of relevant statutory
regulations and standards for compliance;
Coordinate and review Department’s performance to ensure that
activities are in line with the overall strategy of the organization.
Supervise management of the Authority’s operations such courier
services, transport, Records, security to ensure seamless delivery of
services.
Prepare monthly, quarterly and annual reports for the department
Prepare and monitor the implementation of the departmental
budget;
Establishment and management of the Authority’s records
management office / registries and ensuring safe custody of all
records;
Advise on the compliance of the internal controls and procedures
Coordinate the proper management of records, disposal and
destruction procedures as provided for by the government policies
and procedures.
Coordinate transport and administration information system,
approval of transport requests and allocation of vehicles
Coordinate the preparation and submission of quarterly
Performance Contracting reports for the department
Coordinating Administration support and logistics management in
order to ensure smooth operations for the organization
Coordinate the activities of the Authority’s registries and to
ascertain safe custody of all records;
Participate in the preparation and implement departmental budget
Set performance targets and undertake performance appraisal for
direct reports;
Prepare monthly quarterly and annual reports for the department
Maintaining up-to-date Authority’s assets register;
Supervise the records management staff, filling systems, facilities
and equipment
Coordinate the provision of outsourced services comprising of mail
delivery systems, office security, cleaning, catering & front office
reception services.
Management of office inventory, repairs and maintenance of office
equipment and facilities.
Identifying assets for disposal;
Preparing Authority’s assets register; and
Coordinate Fleet management and inspection.
Person specification
Master’s degree in Social Science, Business Administration,
Commerce, Strategic Management, or any other recognized
equivalent qualification from a recognized University/
Institution;
Bachelor’s degree in Social Science, Business Administration,
Commerce, Strategic Management, or any other recognized
equivalent qualification from a recognized University/
Institution;
Six (6) years relevant experience;
Management Course lasting not less four (4) weeks; and
Meets provision of chapter six of the Constitution.
Competencies and skills
Strong negotiation skills
Strong communication and presentation skills
Good mentorship and coaching skills
Leadership and supervision skills
How to Apply
For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Administration Jobs in Kenya
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