Mercy Corps International Finance Analyst East & Southern Africa, Mercy Corps Location in Esa Region Jobs in Kenya
Position Summary
The International Finance Analyst (IFA) is the IF Department team member charged with supporting a regional portfolio of countries, and ensuring that the financial reporting and compliance standards for European donor-funded projects are met throughout the region. The IFA is responsible for supporting the country operations in adhering to internal and external policies and regulations through technical financial support in areas such as financial reporting, recruiting and training, communications, compliance, and adherence to budget.
As well as working closely with Finance and Programme team members, and with various other support office departments including Compliance, the IFA will also liaise on financial matters with external stakeholders including European donors and other NGO partners.
Essential Job Responsibilities
Proposal Development
Serve as review point for country-led proposal budget development and revisions by providing financial data and correct donor templates as needed and making recommendations regarding budgeting to ensure that reasonable provision is included for appropriate costs which comply with donor guidelines.
Review and when necessary create financial narrative justifications to accompany budgets and liaise with donors to ensure that any proposal budget queries are cleared promptly.
Track and monitor submitted awards/proposals and assist with preparation of requested additional information, including financial aspects of due diligence process, as required.
Review the financial clauses of contracts received and advise on financial matters as required.
Project Financial Management
The IFA is the focal point responsible for overall financial monitoring on grants for both external donor requirements and internal Mercy Corps policies and requirements.
On award of a grant, design and develop coded budgets to meet grant needs and using financial system reporting tools, design and construct Budget versus Actual reports suitable for all stakeholders.
Provide ongoing monitoring of grants through monthly budget versus actual reports to strict deadlines ensuring that all issues are highlighted and promptly communicated to stakeholders. Coordinate with the implementation team to ensure issues are being addressed on a timely basis.
Prepare required reports to donor agencies (EC, ECHO, FCDO, etc) along with related supporting schedules and payment requests.
Review budgets and advise the country team on grant budget modifications required to reflect technical and implementation changes, ensuring any amendments are in accordance with donor requirements.
Support country team’s adherence to Mercy Corps internal policies and standards as well as adherence to Mercy Corps’ Complex Programs management standards.
In conjunction with the Compliance Team, maintain effective contact with country offices regarding financial reporting and grant regulations, advising and training.
Serve on Complex Programme Boards within the portfolio, providing financial and compliance information to ensure issues are being managed or escalated as required.
Monitor grant-level cash flow and submit funding requests to donor agencies on a timely basis as required by the grant agreement and MC internal procedures.
Audit Assistance
Assist in preparation for the MCinE annual statutory audit, including input on International Finance issues such as project closures and co-financing and liaising with country offices to ensure sampled transitions are timeously received and submitted documentation is compliant.
Advise on country-level or donor-specific audits, including providing requested information and responses to audit queries and management letter responses.
Monitor and support implementation of country action plans in the clearance of external or internal audit findings relating to the implementation of European grants.
Strategy, Planning & Learning
Coordinate with peers to share knowledge and develop best practices for IFAs and country Finance Managers.
Minimum Qualifications & Transferable Skills
Degree in Accounting or Finance, part-qualified accountant or qualified by experience in a relevant field
Experience of computerised accountancy packages
Proficiency with MS Office software required (Outlook, Word, Excel, PowerPoint) – with a high proficiency in Excel essential
Business spoken and written English is required, with proficiency in a relevant second language considered an advantage
Previous finance or grant management experience preferred
Success Factors
Highly analytical
Able to prioritise in a fast-changing environment and to work quickly and accurately under pressure
Able to build effective and lasting relationships with colleagues and external partners.
Able to communicate clearly both verbally and in writing to staff in different functions across the agency.
Able to motivate others and lead with energy
Willingness and ability to travel internationally as required
A clear empathy with the organisation’s aims and values
Proactively supports departmental colleagues
Excellent organisational and time management skills
A positive and can-do approach
A self-starter – able to work both independently and as part of a team.
How to Apply
For more information and job application details, see; Mercy Corps International Finance Analyst East & Southern Africa, Mercy Corps Location in Esa Region Jobs in Kenya
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