Church World Service RSC Africa Deputy Director Administration and Operations Jobs in Kenya
Responsibilities
Responsible for oversight of operations and administration functions to include Finance, Procurement, Information Technology, General Services, Travel & Logistics
Provide direct leadership and management to the operations and administration teams to include team organization, staffing, training and development, performance management, employee engagement, conflict resolution, coaching and mentorship as well as day to day supervision of direct reports.
Demonstrate active performance management by approving detailed work plans for direct reports, providing feedback on performance, and keeping senior management informed on progress towards departmental annual goals and individual staff performance.
Oversee the development and implementation of annual plans for the operations and administration operations and administration function and prioritize activities relating to staffing, team organization, training and development.
Responsible for providing strategic high-level leadership, vision, alignment and structuring of operations and administration function to make it responsive to program and overall organizational strategic needs.
Supervise and monitor implementation of RSC operations and administration function in line with CWS RSC policies, standard operating procedures and donor requirements.
Oversee implementation of operations and administration activities in an efficient and cost-effective manner, providing high quality services and information to programs team, staff, donors and other stakeholders.
Provides oversight of the Finance function ensuring financial health of the organization, timely annual budgeting, accurate reporting working closely with the Finance lead and CWS Chief Financial Officer.
Oversee the provision of financial management, planning, monitoring and reporting of every day financial activities of USRAP program and subsequently provide advice and guidance to senior management on future financial plans.
Provide oversight of all procurement related issues, while ensuring compliance and adherence to organizational policies, donor rules and regulations, contractual terms and other applicable rules and regulations.
Ensure there is an annual Procurement Plan formally documented and updated in coordination with the procurement and programs teams,
Oversee provision of high-quality administrative support/services related to Property, Office Management, Travel & Logistics to various stakeholders/departments.
Oversee technical and administrative services related to Information Technology (IT) to various clients/departments.
Lead in the development of short term, long-term plans and budgets based on organization’s broad goals and objectives.
Work closely with RSC Director, functional leads under the Operations and Administration docket and other stakeholders to ensure that all resources/suppliers necessary to support continued implementation of USRAP activities are acquired/sourced.
Oversee proper utilization of resources and management of risks to minimize misuse or loss
Work with Regional Financial Risk and Compliance Manager to ensure effective implementation of financial management, compliance, and anti-fraud measures across all CWS RSC Africa operations.
Oversee the design and monitor control systems to deal with violations of legal rules and internal policies.
Oversee the development and implementation of systems, policies and standard operating procedures to ensure accountability, transparency and efficiency of RSC Africa, and to ensure compliance with the Cooperative Agreement, the Code of Federal Regulations, PRM and CWS policies.
Lead and champion implementation of CWS policies, standard operating procedures and best practices as well as organizational culture to support staff and at the same time make contributions to administration division strategies for ensuring staff fully understand and abide by CWS policies.
Qualifications
Experience:
A minimum of twelve (12) years’ work experience in finance, audit, operations, procurement or a related field.
A minimum of five years’ experience in a senior management position, providing administrative oversight.
Demonstrated experience in the successful management of large, complex, high-value, multi-country projects and multi-activity.
A minimum of eight (8) years of supervisory experience, including two (2) years supervising managers with direct reports.
Previous working experience with USG funding is required.
Experience working with and supervising staff in a cross-cultural context is required.
Experience working in Africa
Skills:
Strong verbal and written communications skills required.
Strong organizational and management skills, with particular attention to detail
Computer literacy, with a strong emphasis on Microsoft Excel and Outlook.
Excellent interpersonal skills and analytical skills.
Education & Certifications:
Bachelor’s degree in finance, Accounting, Business Administration or relevant technical area is required.
Master’s degree in business administration, finance, accounting or relevant technical area is preferred.
Requirements
The candidate should be of good health, willing and able to travel extensively in often difficult conditions and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
This position is based in (Nairobi, Kenya)
This position requires the use of a laptop at all times, competence in Microsoft office packages is required.
This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program.
Background check which includes references, and an educational and criminal check is required before the start of employment.
A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
How to Apply
For more information and job application details, see; Church World Service RSC Africa Deputy Director Administration and Operations Jobs in Kenya
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